Administrative Assistant

3 weeks ago

San Antonio, United States Laulima Government Solutions Full time

The Alaka'ina Foundation Family of Companies (FOCs) is looking for an Administrative Assistant to support our government customer located at Fort Sam Houston, Texas.

DESCRIPTION OF RESPONSIBILITIES:

  • Assist in submitting manuscripts, posters, and abstracts to relevant institutional departments for OPSEC approvals.
  • Coordinate arrangements, scheduling and agenda preparation for seminars and meetings.
  • Maintain electronic or hard copy records, binders, files or databases.
  • Facilitate coordination and communication with such agencies as USAMRDC, universities, private businesses, government institutions and professional societies.
  • Provide support services including, communications, printing, library or publication services, mail, transportation, and records and coordinates video and audio teleconferencing.
  • Provide travel coordination.
  • Provide travel support for DoD meetings (conference and non-conference).
  • Confirm conference approval through USAMRDC conference manager.
  • Compile meeting invitations, agendas, and confirm funding source(s).
  • Assist with DTS authorizations for all sponsored attendees to estimate travel costs and book travel arrangements for review and approval.
  • Create conference request packets for submission in accordance with applicable timeframes to include: Research Management System (RMS) or equivalent TDY requests, USAMRDC TDY
    requests, non-DoD conference request memorandum, and conference agenda).
  • Assist with drafting final conference approval memorandum after legal approval, upload all supporting documentation in DTS, and confirm ticketing.
  • Create an all-inclusive travel folder with itinerary document, meeting agendas, and all other relevant travel information and provide to attendees.
  • Compile airfare, hotel, and all other receipts, and create DTS voucher with supporting documentation upon return.
  • Provide OCONUS travel support.
  • Prepare conference request packet and OCONUS Country Clearance packets to include:
    USAMRDC Form 55-46, force protection plan, ISOPREP/PRO-file certificate, AT, SERE, and TARP training certificates, flight itinerary, and DA Form 31 (if trip included leave time).
  • Assist with drafting final conference approval memorandum after legal approval, upload all supporting documentation in DTS, and confirm ticketing.
  • Assemble an all-inclusive travel folder with itinerary document, meeting agendas, and all other relevant travel information and provide to attendees.
  • Compile airfare, hotel, and all other receipts and create DTS voucher with supporting documentation upon return and forwards all documentation appropriately.
  • Participate in a variety of meetings, workshops and/or trainings for the purpose of scheduling and agenda preparation, receiving information, and recording minutes.
  • Photocopy, scan and fax documents as requested.
  • Comply with all Department of Defense, U.S. Army, USAISR and other governmental regulatory requirements with special emphasis on safety and security.
  • Other duties as assigned.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

At least a high-school diploma or GED

REQUIRED SKILLS AND EXPERIENCE:

  • Must have knowledge of personal computer (PC) operations and office automation applications (spreadsheets, word processing, graphics, database management, communication packages).
  • Must be proficient in the use of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access).
  • Must have experience with DTS (Defense Travel System).
  • Two to three (2-3) years of related administrative experience.

DESIRED SKILLS AND EXPERIENCE:

Experience in working for the military or military background preferred.

REQUIRED CITIZENSHIP AND CLEARANCE:

  • Must be able to pass a National Agency Check with Inquiries (NACI).
  • Must be a U.S. Citizen.

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms who are designated as Native Hawaiian Organization (NHO)-Owned and fall into the respective categories of standard Small Business, 8(a) certified Small Disadvantaged Business (SDB), and HUBZone. The FOCs includes Ke`aki Technologies, Laulima Government Solutions, Kpono Government Services, Kpili Services, and Po`okela Solutions. Alaka`ina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship. For additional information please visit www.alakainafoundation.com/careers

#LI-JS1

#ClearanceJobs

  • Administrative Assistant

    2 months ago

    San Antonio, United States Creative Financial Staffing Full time

    Administrative Assistant About the Company: This position involves both Accounting and Administrative work -seeking a true multitasker. Someone who is comfortable with doing the accounting, but then can transition to answering phones (customer service part of it), order office supplies if needed, be back up for different internal team members. This person...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Creative Financial Staffing Full time

    Administrative Assistant About the Company: This position involves both Accounting and Administrative work -seeking a true multitasker. Someone who is comfortable with doing the accounting, but then can transition to answering phones (customer service part of it), order office supplies if needed, be back up for different internal team members. This person...

  • Administrative Assistant

    4 weeks ago

    San Antonio, United States Connexsphere Flow Full time

    Job Title: Administrative AssistantLocation: San Antonio, TXJob Type: Full-timePosition Overview:We are seeking a detail-oriented and organized Administrative Assistant to support our team with a range of administrative tasks. This role requires excellent communication skills, proficiency in office software, and the ability to manage multiple tasks...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Fresh Form Draft Full time

    Administrative AssistantDepartment: Fresh Form Draft Employment Type: Full Time Location: San Antonio Compensation: $19.50 - $30.00 / hour DescriptionJob Title: Administrative AssistantLocation: San Antonio, Texas Job Summary: Fresh Form Draft is seeking a meticulous and detail-oriented Warehouse Worker to support our architectural design projects. The ideal...

  • Administrative Assistant

    4 weeks ago

    San Antonio, Texas, United States VIP Staffing Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to various departments in our warehouse. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite, and have experience in customer service and administrative roles.Key Responsibilities:*...

  • Administrative Assistant

    2 months ago

    San Antonio, United States Creative Financial Staffing Full time

    Overview of the Engineering Firm: Our client is a leader in advanced technology for accident investigation This is a specialized engineering firm that focuses on testing capabilities and test facilities You will be joining a corporate company with a laid-back feel The company provides excellent and competitive benefits The Administrative Assistant will be...

  • Administrative Assistant

    3 weeks ago

    san antonio, United States Hunter Hamilton Full time

    We have partnered with one of our top clients in the higher education space on their need for an Administrative Assistant. If you're someone that believes in the positive impact of continuing education, helping others plan to reach their educational and career goals and enjoy creating meaningful relationships, this might be the career for you!The...

  • Administrative Assistant

    3 weeks ago

    san antonio, United States Hunter Hamilton Full time

    We have partnered with one of our top clients in the higher education space on their need for an Administrative Assistant. If you're someone that believes in the positive impact of continuing education, helping others plan to reach their educational and career goals and enjoy creating meaningful relationships, this might be the career for you!The...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Hunter Hamilton Full time

    We have partnered with one of our top clients in the higher education space on their need for an Administrative Assistant. If you're someone that believes in the positive impact of continuing education, helping others plan to reach their educational and career goals and enjoy creating meaningful relationships, this might be the career for you!The...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Decypher Full time

    Administrative Assistant Functional Responsibilities: - Perform clerical duties in support of the DHACCVO processes. - Required Qualifications- Minimum Education/Experience: - High school diploma or equivalent - three (3) years of experience performing administrative and clerical duties within an office environment. - Security Requirement: - Contractor...

  • Administrative Assistant

    4 days ago

    San Antonio, United States D.R. Horton Full time

    D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers...

  • Administrative Assistant

    1 month ago

    San Antonio, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is in need of an Administrative Assistant to join their team, based in San Antonio, Texas. This role is crucial in providing comprehensive support to our Human Resources department, ensuring smooth operations and maintaining high standards in all tasks. This position offers a long-term contract employment...

  • Administrative Assistant

    1 week ago

    San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s...

  • Administrative Assistant

    3 months ago

    San Antonio, United States Archdiocese of San Antonio Full time

    Description Reports To: Campus Ministry Director FLSA Status: Non-Exempt Schedule: 9:00 am – 2:00 pm Monday, Wednesday and Friday, as needed based on operational need Part-time, 15 hours or less Summary: The Administrative Assistant provides administrative support and assistance for the St. Anthony Catholic University Center. Requirements ...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Alamo NEX Construction, LLC Full time

    About us: Alamo NEX Construction, LLC is a part of the Ferrovial Group in Texas. In 2021, the Texas Department of Transportation (TxDOT) selected Alamo NEX Construction, LLC, a joint venture between Ferrovial Construction Texas, LLC and DBW, LLC (both Ferrovial Group subsidiaries), to complete the Interstate 35 (I-35) NEX Central Project. This project is a...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Archdiocese of San Antonio Full time

    Job Type Part-time Description Reports To: Campus Ministry Director FLSA Status: Non-Exempt Schedule: 9:00 am - 2:00 pm Monday, Wednesday and Friday, as needed based on operational need Part-time, 15 hours or less Summary: The Administrative Assistant provides administrative support and assistance for the St. Anthony Catholic University Center. Requirements...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States VQ Inc Full time

    VQ is a national comprehensive child, youth and family services organization committed to providing successful and effective services while adhering to the highest professional standards. VQ operates around the nation, providing care services such as residential programming, community-based services, and in-home services for children and their families. We...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is in need of an Administrative Assistant in San Antonio, Texas. This role involves a range of tasks related to event organization, hospitality, and administrative duties in the industry. The workplace is a dynamic and fast-paced environment where you will engage in a variety of responsibilities, including handling...

  • Administrative Assistant

    2 weeks ago

    San Antonio, United States Robert Half Full time

    Job DescriptionJob DescriptionOur client is in need of an Administrative Assistant to join our team in San Antonio, Texas. This role is pivotal in ensuring the smooth running of our operations by handling various administrative tasks.Responsibilities• Efficiently organizing and maintaining digital and physical files for easy retrieval• Accurately...

  • Administrative Assistant

    3 weeks ago

    San Antonio, United States Ameresco Full time

    Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility's...