Administrative Assistant
3 weeks ago
Job Title: Administrative Assistant
Location: San Antonio, TX
Job Type: Full-time
Position Overview:We are seeking a detail-oriented and organized Administrative Assistant to support our team with a range of administrative tasks. This role requires excellent communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently. The ideal candidate will have a proactive approach, strong organizational skills, and a commitment to maintaining confidentiality.
Key Responsibilities:- Administrative Support: Provide general administrative support, including answering phone calls, responding to emails, and managing correspondence.
- Scheduling: Coordinate and schedule meetings, appointments, and travel arrangements for team members and executives.
- Office Coordination: Manage office supplies inventory, order items as needed, and ensure a well-organized office environment.
- Data Entry: Accurately enter, update, and maintain information in databases, spreadsheets, and internal systems.
- Customer Service: Serve as a point of contact for clients, vendors, and team members, addressing inquiries and providing information as needed.
- Meeting Support: Prepare meeting agendas, take minutes, and distribute notes or action items to relevant stakeholders.
- Expense Tracking: Assist with expense reporting and tracking, ensuring accurate and timely processing.
- Project Assistance: Support various projects as needed by assisting with research, information gathering, and project documentation.
- Education: High school diploma or equivalent (Associate or Bachelor’s degree preferred).
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with other software such as Google Workspace, CRM systems, and document management tools is a plus.
- Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with team members, clients, and vendors.
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