Administrative Assistant

3 weeks ago

San Antonio, United States Ameresco Full time

Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility's energy infrastructure to the development, construction and operation of renewable energy plants combined with tailored financial solutions. We foster an entrepreneurial, collaborative, and forward-thinking culture that thrives with innovation, diversity of thought, and inclusion. We are excited with all that the future holds for our industry, planet, and communities.

Ameresco currently has a new opportunity for an Administrative Assistant position in our San Antonio, TX office.

Responsibilities:

  • Assist with administration and coordination of construction project contracts, scheduling, procurement, delivery, and accounting activities required to ensure successful delivery on time and within budget while meeting or exceeding customer expectations;
  • Provide daily Project Team support including administrative, word processing, database, and spreadsheet activities; coordinate office coverage, mail communication, schedules, meetings, itineraries, invoice processing, expense reports and travel arrangements;
  • Attend all project meetings in person, take detailed notes and provide meeting minutes and correspondence;
  • Assist with subcontract documentation, budgets, cost analysis, accounting, and reporting: process and track project documents, expenditures, purchase orders for accuracy, approvals, and payments;
  • Work closely with Human Resources and Project Management for onboarding processes of new hires, obtaining IT equipment, badging, site access security, etc;
  • Organize, track, and maintain project related files, drawings, materials, documents, correspondence;
  • Regularly provide project reports, documentation, technical assistance, support, and collaboration;
  • Foster effective and positive business relationships with all parties;
  • Provide schedule flexibility for project support as required;
  • Perform other duties as required.

Minimum Qualifications:

  • High School diploma or equivalent
  • 6 years equivalent experience providing professional administrative support within accounting, engineering, or construction work setting.

Additional Qualifications:

  • Familiarity with Procore
  • Advanced proficiency with MS products, including Excel, Access, PowerPoint and Dynamics 365.
  • Excellent verbal, written, computer, telephone, and interpersonal communication and presentation skills
  • Demonstrated knowledge of engineering and commercial construction project design, procurement, contractual, and accounting terms, concepts, and practices
  • Strong organizational skills with proven ability to multi-task, follow through, and meet deadlines within an entrepreneurial, customer-focused environment.
  • Ability to work flexible hours as required.

#LI-SMC

AMERESCO challenges the brightest, most talented and creative individuals in the industry by providing an environment that embraces initiative, diversity, and achievement along with comprehensive rewards, including people-oriented insurance, investment, and incentive plans.


Genuine Ameresco communications use @ameresco.com emails; any other domain is fraudulent. Report suspected phishing to 1-866-AMERESCO.

Equal Opportunity/Affirmative Action Employer/Women/Minorities/Veteran/Disability.

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