Administrative Assistant
4 days ago
Job Type
Full-time
Description
Join our Team Leland Management is seeking an Administrative Assistant in the Venice
General Summary:
This individual reports to the Community Association Manager and is responsible for providing clerical/administrative support to the association office; helps maintain an efficient office environment Project a professional/positive image through in-person and phone interaction with the ability to be sensitive to the interrelationships of the people and functions within the Association to assure discreet handling of all business.
Primary Responsibilities & Essential Job Functions:
• Answer phones, route calls, take and distribute accurate messages.
• Greet residents/visitors and/or venders.
• Maintains courteous communications and follow-up correspondence with residents, applicants, prospects, and vendors.
• Type and draft documents as needed: Newsletters, Email Blasts and/or Flyers.
• Identify any maintenance issues and create work worder requests and send to vendor.
• Complete follow up on all outstanding work orders from start to finish.
• Posting meeting signs (48 hours in advance of meetings): ARB, Board, Annual, or Special Meetings
• Collect and remove all posted signs and notifications within 24 hours of meeting.
• Update and maintain databases such as resident lists, contact lists and homeowner information.
• Monitor and maintain Association office supplies.
• Maintain office areas keeping them clean and free from clutter.
• Conduct daily work on computer to complete tasks in email, electronic calendar, and other software programs.
• Ensure all doors/gates are secured at the end of the shift, checking that the building is completely cleared and checking all doors before locking.
• Review and process all gate forms and accompanying documents, contact owners for missing information, schedule and conduct application for gate sticker.
• Serves as backup when manager is on vacation.
• Handle emergencies after work hours and weekends, if necessary, when instructed by manager.
• Other office duties as assigned and assist manager as instructed.
Salary Description
$22.00
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