Human Resource Benefits Specialist

22 hours ago

San Antonio, United States Jubilee Academies Full time
Position Type:
District Administration & Support

Date Posted:
10/7/2024

Location:
Jubilee Academies District Office, San Antonio, TX

Date Available:
ASAP

Closing Date:
Until Filled
Job Description
Position Title: Human Resources Benefits Specialist

Position Type: Salary $43K - $49K / Non-Exempt

Position Hours: Full-time; Monday - Friday; 40 Hours per Week

Reports to: Human Resources Manager

Length of Term/Employment: 220 days / At-will

Position Mission: The job of Benefits Specialist was established for the purpose of coordinating all aspects of employee benefits and benefit information; resolving insurance benefit, retirement, reporting and reconciliation problems; providing information to new and current employees, providers and administrators; researching providers for administrative reviews; ensuring employee proof of coverage and accurate billing. The Benefits Specialist will also track and maintain employee incident forms while collaborating with district insurance providers to ensure proper reporting.

Position Minimum Qualifications:
• High school diploma or G.E.D.
• 3-5 years of previous experience in a related field preferred.
• Bachelor's degree, preferred
• Bilingual with English & Spanish
• Believes fully in the mission and vision of Jubilee Academies.

Job Duties:
• Assists personnel, beneficiaries and/or insurance providers for the purpose of verifying eligibility, conveying information and processing claims.
• Develops a wide variety of written materials (e.g. policies related to employee benefits, forms, procedures, brochures, pamphlets, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Distributes documents (e.g. open enrollment packets, new/change forms, flyers, life insurance, retirement forms, and identification cards, etc.) for the purpose of providing information and proof of insurance coverage/s.
• Maintains a wide variety of benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of purpose of providing an up-to-date reference and audit trail.
• Monitors and makes necessary changes for the purpose of maintaining compliance with Federal and local regulations pertaining to employee benefits.
• Participates and chairs meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.
• Processes a variety of information (e.g. health, dental, vision, life, and retirement benefits, eligibility, etc.) for the purpose of documenting and disseminating information to appropriate parties.
• Reconciles enrollment forms and billings to employee records (e.g. disability, retirement, health, life insurance, dental, vision, cafeteria plans, etc.) for the purpose of ensuring accurate eligibility and payment information and complying with contract provisions.
• Researches discrepancies between employee, payroll, benefit provider/s, and government agencies for the purpose of ensuring accuracy of records and maximizing eligible payments.
• Resolves conflicts with benefit providers for the purpose of verifying eligibility, conveying information and processing claims.
• Supports assigned administrators (e.g. monitoring insurance pools, forecasting, preparing special reports, etc.) for the purpose of providing information and recommendations.
• Monitor and review periodic insurance claims and reports. Notify district insurance companies of pending claims; coordinate claims with appropriate insurance carriers.
• Responsible for all other duties as assigned.

Special Knowledge/Skills:
• Strong organization skills demonstrated by ability to manage multiple projects simultaneously with an ability to follow through and meet deadlines.
• Demonstrated task oriented self-starter with the ability to perform with a high degree of accuracy.
• Synthesizes and analyzes data, information and evidence in order to draw meaningful conclusions.
• Uses strong interpersonal skills to deal with challenging issues and communicate effectively at all levels of the organization in a courteous, professional and productive manner.
• Engages a highly collaborative, team-building work style for a fast-paced environment.
• Ability to enforce policies and procedures.

Communication:
• Establish and maintain open communication with parents, administrators, directors, and teachers.
• Maintain a professional relationship with colleagues, students, parents, and community members.
• Use effective communication skills to present information accurately and clearly.

Professional Growth and Development:
• Participate in staff development activities to improve job-related skills.

Other:
• Organize and manage routine work activities of the office.
• Ability to multi-task among assignments.
• Maintain a good working relationship with Jubilee Academies' staff, administrators, and parents.

Charter & Community Responsibilities:
• Convey the charter's mission to the public and encourage support in accomplishing the mission.
• Illustrate understanding of Charter and community needs and begin activities to meet those needs.
• Demonstrate use of productive and efficient skills to raise community and parent involvement.
• Actively participate in student recruitment efforts.

Charter Atmosphere:
• Encourage aa constructive, thoughtful climate for learning.
• Promote fairness of students and staff from all cultural backgrounds.
• Communicate with students and staff in an effective manner that promotes and sustains the Jubilee culture.

Working Conditions:
• Maintain emotional control under stress.
• Work with frequent interruptions.
• Frequent out of town travel required.
• Some stooping, bending, pulling and pushing required.
• Move small stacks of textbooks, media equipment, and supplies.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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