Executive Administrative Assistant Clinical

1 month ago


St Paul, United States St Croix Hospice Full time

Executive Administrative Assistant Clinical

Job Details

Job Location

Administration - OAKDALE, MN

Job Posting Date(s)

Start Date

10/24/2024

Description

The administrative assistant is responsible for administratively supporting the Home Office, helping to ensure a smooth flow of work within clinical operations. The AA represents the clinical team’s internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism.

Essential Job Functions/Responsibilities

  • Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.

  • Helps prepare agendas and materials for meetings including power point presentations and correspondence.

  • Builds and maintains positive relationships with internal and external customers with whom the assistant interacts. Evaluates and respond to internal/external requests for information as needed.

  • Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.

  • Assists other staff as needed to ensure no gaps in service to home office team.

  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

  • Tasks/Reporting related to Homecare Homebase.

  • Helps coordinate incoming and outgoing mail and deliveries.

  • Performs other duties as assigned.

Qualifications

  • Associate Degree or equivalent experience

  • Computer skills and knowledge of relevant software

  • Efficient in Microsoft Office programs including at least 1 year of experience using Excel.

  • Knowledge of operation of standard office equipment.

  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

  • Knowledge of principles and practices of basic office management


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