Executive Administrative Assistant Clinical
1 month ago
Executive Administrative Assistant Clinical
Job Details
Job Location
Administration - OAKDALE, MN
Job Posting Date(s)
Start Date
10/24/2024
Description
The administrative assistant is responsible for administratively supporting the Home Office, helping to ensure a smooth flow of work within clinical operations. The AA represents the clinical team’s internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism.
Essential Job Functions/Responsibilities
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Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
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Helps prepare agendas and materials for meetings including power point presentations and correspondence.
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Builds and maintains positive relationships with internal and external customers with whom the assistant interacts. Evaluates and respond to internal/external requests for information as needed.
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Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
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Assists other staff as needed to ensure no gaps in service to home office team.
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Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
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Tasks/Reporting related to Homecare Homebase.
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Helps coordinate incoming and outgoing mail and deliveries.
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Performs other duties as assigned.
Qualifications
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Associate Degree or equivalent experience
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Computer skills and knowledge of relevant software
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Efficient in Microsoft Office programs including at least 1 year of experience using Excel.
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Knowledge of operation of standard office equipment.
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Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
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Knowledge of principles and practices of basic office management
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