Executive Administrative Assistant

2 days ago

St Louis, United States YWCA of Metro St. Louis Full time

Are you driven by the power of purpose? Do you strive to empower women, eliminate racism and promote peace, justice, and dignity for all? If so, YWCA of Metro St. Louis is the place for you YWCA of Metro St. Louis provides our employees with opportunities to make a positive impact in the community while gaining the skills and confidence to have a fulfilling and successful career. Purpose: Provide direct administrative support for the Chief Early Education Officer (CEEO) with the fulfillment of program requirements pertaining to management in all operating aspects of the Head Start and Early Head Start programs. Assist CEEO with grant development, budget tracking, administrative functional oversight, internal/external communications, scheduling, public and employee relations, and ensuring smooth operations. Job Duties: Oversee the development and execution of the confidential administrative duties to be performed in maintaining and supporting the Chief Early Education Officer (CEEO), Administrator and Management Teams, in fulfilling the requirements/ responsibilities associated with the operating and financial matters of the Early Education Programs.Assist and support the CEEO in the development and coordination of new/renewal funding grant applications for the early education services as outlined in the request for proposals.Develop, implement, and maintain systems to ensure the management, tracking, analyzing, reporting, and reconciling of program strategies, key indicators, program planning and calendar/schedule, along with effective and efficient operations (i.e., communication, budgets, planning, reporting, Special Projects, Program Information Report (PIR)) as required by the Head Start Program Performance Standards.Directly respond to all internal and external customer requests for information at the local, state, or national level and provide oversight of the primary receptionist area to maintain an excellent work environment for all staff and volunteers.Directly oversee the professional development and electronic student record system to assure the efficient and effective employee and student data for the program.Act as an extension of the CEEO with the Policy Council, Executive Leadership Team (ELT), and Sr. Administrators.Hire, coach, and evaluate direct reports to achieve maximum performance.Implement a process for identifying job related training needs, incorporating identified needs into the individual Goals Plan. Formal Education/Experience: Hold a bachelors degree in management or business. Minimum of four years of experience at Executive Administrative Assistant level. Knowledge, Skills, and Abilities: Knowledge of Federal Head Start policies and procedures to include Head Start Program Performance Standards, Federal Grants Management and Fiscal Regulations, YWCA fiscal policies and procedures, internal Head Start program operating procedures, and Human Resources policies and practices. Ability to organize and manage multiple priorities.Ability to manage multiple projects with competing deadlines.Proficient in the use of computers using word processing, spreadsheets, PowerPoint presentations, and database software, copy machine, fax machine, etc.Able to maintain confidentiality and to work under pressure and under a deadline. Experience in managing large, multi-site operations (facilities, space requirements, etc.) YWCA of Metro St. Louis is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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