Executive Assistant/Administrative Coordinator
2 weeks ago
About
Lafayette Academy: A Classical School is a school founded in the western tradition aimed at reclaiming the best tools of education, educating the next generation with those tools, and cultivating productive American citizens. Located in St. Charles County, Lafayette Academy exists to develop the academic potential of each student through a rigorous, content-rich, classical liberal arts program while cultivating in them a virtuous character.
Opportunity
The Executive Assistant / Administrative Coordinator will play a significant role as Lafayette Academy continues its growth as a premier classical school in the St. Louis region. Not only does this position serve as a “right hand” to the Founder / Head of School, but furthermore will utilize the EA/AC’s skillset by leaning into skills beyond that of a typical Administrative Assistant. This is the ideal opportunity for the administratively gifted individual who is looking to spread their wings a little further.
Position Summary
Reporting to the Founder / Head of School, the Executive Assistant / Administrative Coordinator plays a crucial role in ensuring the smooth operation of our executive office. The ideal candidate is a highly organized administrative professional with experience supporting non-profit executives and possesses exceptional attention to detail and time management skills.
Key Responsibilities:
Administrative (70%)
- Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items, and arranging catering
- Communicating on the Founder’s behalf both internally and externally
- Email management on behalf of the Founder
- Assign emails to team members as needed
- Attend board meetings as recording secretary for meeting minutes and post minutes to Board’s One Drive promptly
- Running errands and attending in person meetings multiple times per week
- Maintain complex calendar management and scheduling (both personally and professionally) on behalf of the Founder and Leadership Team
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel, and ordering gifts/flowers, etc.
- Light project management
- Draft, review and send communications on behalf of company executive(s)
- Answer and respond to phone calls, communicate messages and information to the executive
- Prioritize emails and respond when necessary
- File/maintain various records and documents
Human Resources (15%)
- Collect and file employment contracts
- Enter Employee data into Gusto
- Assist with light onboarding tasks for new employees
- Assist with off boarding tasks when needed
Fundraising (15%)
- Support Development Director with Event/Gala Planning, managing donor projects, collecting marketing collateral, sending follow ups, sending packages to donors, creating agendas, and setting/managing appointments for donor meetings
Qualifications
- Mission Alignment
- Bachelor’s degree strongly preferred but not required.
- Minimum of 7 years as an executive office assistant.
- Proficient in Microsoft Office Suite 365, One Drive, Click Up.
- Exceptional attention to detail.
- Strong time-management skills.
- Excellent ability to clearly communicate verbally and in writing.
- Exemplify qualities of honesty, trustworthiness, initiative, creativity, tenacity, diligence, and dependability.
Salary & Benefits
Compensation for the Executive Assistant / Administrative Coordinator includes a competitive salary commensurate with experience and a package of employee benefits which include medical, dental, vision, professional development, leave and holidays.
To Apply
Interested applicants should send a resume and a statement of interest to Ryan Rasmussen, Partner & Recruiter at rrasmussen@thinkingahead.com.
Lafayette Academy is an equal employment opportunity employer and does not discriminate in employment based on race, color, creed, sex, age, disability or medical condition, genetic information, national origin, or veteran status, or any other category protected by federal, state, and local anti-discrimination laws. Lafayette Academy focuses on ability, training, and performance when taking employment actions. This commitment to providing equal opportunity encompasses all employment phases, including recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff, termination, and all other terms and conditions of employment except as provided by law. Similarly, salaries, wages, further compensation, insurance programs, retirement programs, and other benefits and privileges of employment are administered in conformity with this policy. Lafayette Academy’s objective is to hire individuals qualified for employment positions by job-related standards of education, training, and experience. In compliance with federal, state, and local statutes, Lafayette Academy posts all current state and federal notifications required by state and federal law which contain information for employees about their workplace rights in a place accessible to all employees. This applies to every aspect of employment including hiring, training, advancement and termination.
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