Administrative Assistant

2 weeks ago

St Charles, United States Orchard Farm School District Full time
Orchard Farm High School is seeking to a Data/Registrar Administrative Assistant to join our team

The High School Data/Registrar Administrative Assistant provides a wide variety of complex and confidential administrative support to the building administrators, counselors, and building staff, to assist in ensuring the building/counselor offices are running as effectively and efficiently as possible.

The district offers a great benefits package including paid health, dental, vision and life insurance for employees. Paid time off, tuition reimbursement, professional developement and 30% discount on tuition based programs are also offered by the district. Retirement "Pension" plan offered through PSRS/PEERS, along with many supplemental policies and 403/457(b) plans.

Essential Functions: (included but not limited to the following)
  • Maintain High School data and assist District Data Manager with specific state reporting.
  • Maintain Master Scheduling for High School
  • Facilities records/transcripts requests for current/previous high school students
  • Monitor, maintain and process historical grades and high school records according to retention
  • Maintain specific data for Career Ready, College Ready and Life Ready
  • Coordinates communication with Military, employers, and post-secondary institutions
  • Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Composes documents for building and district administrators or other staff as requested
  • Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
  • Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Knowledge, Skills and Abilities
  • Ability to describe problems and work verbally or written to supervisor as required.
  • Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
  • Ability to carry out instructions furnished in written or verbal form.
  • Ability to perform basic mathematical operations as needed for position.
  • Ability to problem solve by defining problem, collecting and analyzing data, establishing facts and drawing valid conclusions.
  • Ability to process paperwork accurately according to standardized procedures and adhering to deadlines.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • High level of attention to detail and the ability to complete work in an accurate and timely manner.
  • Knowledge of office management procedures.
  • Knowledge of laws and regulations, District policies and procedures, principles, guidelines, and best practices related to the school (e.g., Student Services, Human Resources, Facilities and Business).
  • Posses organizational and time management skills.
  • Proficient computer skills with use of Google Suites and Microsoft.
Minimum Qualifications
  • Graduation from high school.
  • Associates degree or equivalent work experience required, Bachelor's degree preferred.
  • Successful professional office experience in related area preferred.
Details
  • 7:30 a.m. - 4:00 p.m., Monday - Friday
  • 12 month position
  • $19.00 - $26.00 per hour

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