Administrative Assistant

1 week ago

Rochester, United States Avflight Full time

General Purpose of Job:

This position reports to the Director of Maintenance (DOM). The Administrative Assistant will primarily assist the DOM with the many administrative duties associated with the aircraft and GSE maintenance departments.

Duties:

  • Customer Service within the facility and outside customers
  • Answer phone and emails, direct to appropriate department as needed
  • Parts sourcing, ordering, receiving and inventory management.
  • Office administrative duties; data entry, creating reports, emails, filing, faxing, etc.
  • Maintaining shop scheduled work as directed by the Director of Maintenance and maintenance team.
  • Generating work orders, reviewing with Director of Maintenance for issuance and presenting to customers for approval.
  • Timely and accurate creation of customer invoices
  • Accounts Payable and Receivable responsibilities
  • Assisting with audits, researching records, assisting with month end accounting as needed, and other administrative duties as required.
  • Adheres to company policies and procedures
  • Perform other duties as assigned

Qualifications:

  • High school diploma or GED (Associates Degree and/or some college preferred)
  • Must be 18 years or older
  • Must have valid Driver's license
  • Experience in aviation preferred
  • Must be available for days, nights, holidays and weekends as determined by the location manager
  • Parts experience a plus.
  • Strong administrative background
  • Ability to multi-task in a fast paced environment
  • Strong attention to detail and accuracy
  • Must be comfortable with email, filing, faxing and computer skills including Microsoft products
  • Must be able to lift 20lbs and carry up to 10lbs. Frequent sitting, standing, bending, reaching

Competency/Behavioral Requirements:

  • Must be able to work and focus in a fast-paced environment
  • Must be a self-starter, be reliable, responsible, and dependable, and fulfill obligations
  • Must have the ability to multitask, excellent communication and organizational skills.
  • Be pleasant with others on the job and display a good-natured, cooperative attitude
  • Strong attention to detail
  • Maintain composure, keep emotions in check, control anger, and avoid aggressive behavior even in difficult situations
  • Accept criticism and deal calmly and effectively with high stress situations be open to change (positive or negative) and to considerable variety in the workplace
  • Willingness to take on responsibilities and challenges
  • Be sensitive to others' needs and feelings and be understanding and helpful on the job

Physical Demands :

Must have sufficient vision and ability to safely perform the essential functions of the position.

Work Environment:

Airport environment: Indoors and Outdoors. Extreme outdoor conditions where extreme temperature ranges may be encountered.

Apply online at www.avflight.com

EEO/AA

  • Must possess a valid driver's license and pass background screening and airport screening

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