Legal Administrative Assistant Receptionist

4 days ago

Newport Beach, United States Law Office of Susan A. Katzen Full time

Are you a friendly and positive individual with excellent administrative and customer service skills? Do you aspire to work at a law firm that is passionate about making a positive impact? Our firm specializing in Trusts, Estates, and Special Needs law is currently looking for a Legal Administrative Assistant/Receptionist who is interested in a stable position with room for professional development, thrives in a supportive team setting, and is eager to tackle new challenges. As the main point of contact for clients, you will be responsible for managing essential administrative tasks, delivering outstanding customer service, and ensuring client satisfaction while providing support to our lawyers and staff. We are searching for a team player who brings energy, optimism, and a proactive attitude to their work every day. This role offers opportunities for growth for individuals interested in pursuing a career as a paralegal or advancing in the legal field. In addition to a competitive salary, we provide an array of benefits, including Continuous training and growth opportunities, Paid time off for vacations, sick days, and holidays, Health and vision insurance, 401(k) plan with employer matching (subject to eligibility) Our dedication to supporting the special needs community extends to year-round volunteer opportunities. Please note that this is a full-time, on-site position. Responsibilities: • Answer phones, welcome clients, and set up conference rooms for meetings • Schedule and confirm appointments • Document and update client statuses, appointments, and phone calls in the firm’s practice management system • Communicate with potential and existing clients by phone, in person, and by email • Prepare and maintain paper and electronic case files • Assist with preparing estate planning binders • Assist with client meetings • Receive and process daily mail • Copy, scan, file, and assist with office supply organization • Maintain front office area, conference room, and other common areas • Assist team members when they need a hand Qualifications: • An Associate Degree is required for this position, although a Bachelor's Degree is highly preferred • Candidates should have a minimum of 6 months of experience working in a law firm environment • The ideal candidate must be detail-oriented, able to work independently, and take initiative • Strong administrative skills and a background in customer service are essential • We are looking for a positive, high-energy team player who is results-oriented • Proficiency in Microsoft Word and Excel is required, and knowledge of Actionstep is a plus • Candidates must be computer savvy and comfortable working with various computer programs, databases, and systems • A reliable commute or willingness to relocate prior to starting the position is necessary Compensation: $19 - $25 hourly DOE

• Answer phones, welcome clients, and set up conference rooms for meetings • Schedule and confirm appointments • Document and update client statuses, appointments, and phone calls in the firm’s practice management system • Communicate with potential and existing clients by phone, in person, and by email • Prepare and maintain paper and electronic case files • Assist with preparing estate planning binders • Assist with client meetings • Receive and process daily mail • Copy, scan, file, and assist with office supply organization • Maintain front office area, conference room, and other common areas • Assist team members when they need a hand

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