Office Administrator

2 weeks ago

San Diego, United States Bay Park Organics Cooperative, Inc. Full time

JOB SUMMARY

Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry.

In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below:

PLEASE, NO CALLS TO THE STORE REGARDING EMPLOYMENT - ALL COMMUNICATION WILL BE DONE VIA EMAIL . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly.

All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for.

** IF YOU DO HAVE PREVIOUS WORK EXPERIENCE IN THE CANNABIS INDUSTRY, PLEASE MAKE SURE TO PROVIDE A DETAILED WORK HISTORY SOMEWHERE WITHIN EITHER YOUR EMAIL OR RESUME .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered.

The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources.

RESPONSIBILITIES AND DUTIES

Responsibilities include, but are not limited to:

  • Manage day-to-day office operations
  • Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization
  • Check voicemails, taking necessary notes, and directing calls/messages accordingly
  • Assist with new hire orientation, new hire paperwork, termination paperwork etc.
  • Answer incoming calls, screening appropriately, and directing them to the necessary person
  • Assist Office Manager in daily business activities as requested
  • Opening and distributing mail
  • Ensure all invoices/bills are coded properly and given to C.O.O/Controller
  • Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis
  • Assisting in decorating venue for all holidays and schedule staff as needed
  • Assist with punch edits for payroll processing
  • Coordinate invoice transfer to accountant and filing thereafter
  • Filing weekly invoices, updating manager minutes and agendas
  • Keeping bulletin boards, white boards, and monthly calendars up-to-date
  • Weekly memos, schedules, weekly promotions and other important staff information
  • Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock
  • Keeping office clean and organized coordinating with cleaning crew
  • Ensuring all charge backs are done:
  • Ensure they are handled by proper manager and returned on time
  • Update Managers of task list and project updates
  • Assist with audits: payroll, taxes, insurance etc.

QUALIFICATIONS AND SKILLS

QUALIFICATIONS:

· Prior administrative experience preferred

· Must have proficient computer experience/ knowledge of Microsoft Office Suite

SKILLS AND ATTITUDES:

· Must have excellent communication, customer service, and organizational skills

· Must have a positive, outgoing attitude

· Must be detail-oriented

· Must be able to work independently as well as with a team

· Must be willing to take on new challenges

· Must be able to follow directions thoroughly

EDUCATION:

· High School Degree or equivalent required

PHYSICAL REQUIREMENTS:

· Must be able to sit for up to 8 hours at a time

· Must be able to lift at least 50 pounds safely and properly

· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability

· Requires visual acuity

· Must be able to work nights, holidays, and weekends

Job Type: Full-time

Salary: $13.00 /hour

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