Administrative Coordinator II

23 hours ago

Texas City, United States Texas A&M AgriLife Full time
Job Title
Administrative Coordinator II

Agency
Texas A&M Agrilife Research

Department
Soil & Crop Sciences

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

Responsibilities:

-Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures.

-Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget, reporting, or proposals.

-Work with communications staff and perform updates to project website.

-Reviews incoming emails and keeps track of important deadlines from these emails. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.

-Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.

-Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

-Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.

-Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

-Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

-Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events.

-Perform other duties as assigned-.

Required Education and Experience:
-Bachelor's degree or equivalent combination of education and experience.
-Three years of related experience.

Required Knowledge, Skills and Abilities:

-Knowledge of word processing, spreadsheet, database, and presentation applications.

-Ability to use Microsoft Outlook email and calendar.

-Ability to use various scheduling tools (e.g., Outlook, DoodlePoll, WhentoMeet, etc)

-Ability to multitask and work cooperatively with others.

-Interpersonal and communication skills.

-Planning and organization skills.

Please attach to your completed application:

Resume/CV

List of references with email and daytime phone number(s)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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