Administrative Assistant

5 days ago

Exton, United States Insight PA Cyber Charter School Full time
Position Type:
Operations/Administrative Assistant - Operations

Date Posted:
11/1/2024

Location:
Operations
Insight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Insight PA Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us

The Administrative Assistant is responsible for collaborating with the Director of Operations to support Operations department projects and initiatives with a focus on organizational responsibilities such as event planning, cross-department communications, meeting minutes, and schedule management.

This is a full-time position. Ability to work independently, typically 40 hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school.

Rate: Up to $25/hr

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
  • Supports the Operations Department on projects from start to finish
  • Prepares and composes internal and external correspondence with appropriate follow-up
  • Coordinates with Operations and other school departments to ensure accurate and on-time completion of tasks
  • Manages calendars, including scheduling meetings
  • Prepares for and documents department meetings
  • Arranges details for Operations Manager, Enrollment Manager, and Operations Support Specialist Supervisor for meetings, conferences, and travel, including schedules, reservations, location of function, seating of guests, and other scheduling responsibilities; completes expense forms; takes or arranges for the taking of minutes of meetings, conferences, etc.
  • Collects and compiles data and documents into final form for review
  • Develops and maintains department spreadsheets and trackers
  • Plans and organizes department special functions, including arranging space, meals, lodging, etc.
  • Assists with Operations-related tasks as needed
  • Performs other duties as assigned
Supervisory Responsibilities
This position has no regular supervisory responsibilities.

Minimum Required Qualifications
  • Associate degree AND
  • Four (4) years of relevant work experience OR
  • Equivalent combination of education and experience
Minimum Required Skill Set
  • Great organizational and time management skills
  • Strong written and verbal communication skills
  • Experience using search engines (internet) for research projects
  • Experience using a student information system and/or other type of database
  • Proficient in MS Excel, MSWord, and Outlook
  • All required clearances to work at a Pennsylvania public school
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This is a flexible position with opportunities for in-office or remote work options. The noise level in the office is usually moderate (computers, printers, light foot traffic).
  • This position will include limited travel and will include limited overnight travel. This is estimated to be approximately 20% of the time. Travel will be required for special projects, department in-office days, community events, PD and state testing.


Job Performance Requirements

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
1. Ability to sit and stand for extended periods of time.
2. Ability to exhibit mental dexterity to "dial" a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
3. Ability to physically lift up to 30 pounds.
4. Ability to read, analyze, and interpret workplace documents, technical procedures, research studies, and governmental regulations.
5. Ability to write reports with clarity.
6. Ability to interface diplomatically with all members of the school community - administrators, teachers, parents, students, Board members, support staff, colleagues, and outside professional contacts.
7. Ability to coordinate and use technology for a variety of workplace purposes and communications.
8. Ability to define problems, collect data, establish facts, and draw valid conclusions.

The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

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