Administrative Assistant

1 week ago

Exton, United States Insight PA Cyber Charter School Full time
Position Type:
CTE/Administrative Assistant

Date Posted:
9/24/2024

Location:
CTE
Insight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Insight PA Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us

The Administrative Assistant is responsible for collaborating with the Director of Career Education to support academic projects and initiatives. He/She performs administrative and office support activities for the department. Some travel may be required.

This is a full-time position. Ability to work independently, typically 40 hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 8-4 or as defined by the school.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
  • Supports Director of Career Education and High School Principals with a variety of projects from start to finish.
  • Prepares and composes internal and external correspondence with appropriate follow-up and prepared responsiveness.
  • Reviews, organizes and maintains department and testing records while exercising the utmost confidentiality
  • Assists in the coordination of standardized group and/or individual test administration; administers and/or coordinates academic, credentials/certification, entrance, psychological, and vocational interest testing
  • Assists in the plans, developments, and coordination of program policies, procedures and schedules, and ensures adequate completion for the administration of examinations.
  • Prepares materials for presentation using Microsoft Office, Google, or Canvas and other related tools.
  • Plans, takes notes, and participates in department meetings ensuring that all required information is completed, delivered in advance and available for the appropriate parties.
  • Organizes and plans department schedules, meetings, and conferences for the department; this may also include travel accommodations.
  • Keeps a variety of department records, such as staff schedules, financial documents and other records. Collects and compiles data into final form for review of supervisor. Maintains a variety of spreadsheets.
  • Maintains daily office calendars
  • Enters data from various sources into the school systems databases and spreadsheets
  • Occasionally performs in-office tasks when needed
  • Creates and maintains customized reports tailored to specific compliance requirements in Career Education software systems.
  • Performs additional tasks and responsibilities as assigned.

Supervisory Responsibilities
This position has no regular supervisory responsibilities but may from time-to-time supervise one or more temporary employees who are engaged for a specific project. While not supervisory, this position requires the CTE Administrative Assistant to coordinate but not supervise others from across the school community.

Minimum Required Qualifications
  • Associate's degree in education, Business or related field AND
  • Experience in an educational setting, project management or similar coordinating role OR
  • Equivalent combination of education and experience

Minimum Required Skill Set
  • Ability to work independently in a fast-paced atmosphere
  • Excellent interpersonal skills to maintain positive, customer-oriented relations and rapport, including appropriate telephone etiquette and professionalism
  • Ability to be proactive, follow instructions and make decisions with little supervision
  • Maintain strict confidentiality regarding personnel files, personnel decisions, and questions and concerns that arise from parents or staff about school related matters.
  • Familiarity with Microsoft applications (Word, Excel, Outlook, PowerPoint). Familiarity with Google applications desired. Familiarity with preparing reports from spreadsheets and databases desired.
  • All clearances and background checks as required to work in a Pennsylvania public school

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is a flexible position with opportunities for in-office or remote work options. The noise level in the office is usually moderate (computers, printers, light foot traffic).
• This position will include limited travel and will include limited overnight travel. This is estimated to be less than 10% of the time. Travel will be required for community engagement events, professional development, and state testing administration.

Job Performance Requirements

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
1. Ability to sit and stand for extended periods of time.
2. Ability to exhibit mental dexterity to "dial" a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
3. Ability to physically lift up to 30 pounds.
4. Ability to read, analyze, and interpret workplace documents, technical procedures, research studies, and governmental regulations.
5. Ability to write reports with clarity.
6. Ability to interface diplomatically with all members of the school community - administrators, teachers, parents, students, Board members, support staff, colleagues, and outside professional contacts.
7. Ability to coordinate and use technology for a variety of workplace purposes and communications.
8. Ability to define problems, collect data, establish facts, and draw valid conclusions.

The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

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