Executive Support Coordinator

7 days ago


Exton, Pennsylvania, United States Frontage Laboratories Full time
Company Overview:
Frontage Laboratories Inc. is a reputable organization committed to excellence in its field.

Salary:$60,000 - $80,000 per year, depending on experience.

Job Description:
We are seeking an organized and detail-oriented individual to fill the role of Executive Support Coordinator. This position will involve providing administrative support to our executives and handling basic accounting tasks. The ideal candidate will possess strong organizational skills, be proactive, and have a solid ability to manage administrative and financial responsibilities effectively.

Responsibilities:
  1. Manage executives' calendars, schedule appointments, and coordinate meetings with internal and external stakeholders.
  2. Prepare and organize documents, reports, and presentations for executive review, ensuring timely delivery and high-quality content.
  3. Act as a primary point of contact between executives and various stakeholders, facilitating effective communication and resolving issues efficiently.
  4. Assist with travel arrangements and reimbursement, ensuring all logistical details are coordinated accurately.

Accounting Tasks:
  1. Process and reconcile basic financial transactions, maintaining accuracy and compliance with established protocols.
  2. Support the preparation of financial reports and statements, ensuring data integrity and timely submission.
  3. Maintain organized financial records and documentation, adhering to regulatory requirements and company policies.

General Office Management:
  1. Maintain a well-organized and efficient office environment, ensuring seamless day-to-day operations.
  2. Order and manage office supplies, guaranteeing availability for ongoing activities.
  3. Assist in coordinating office events and activities, promoting team collaboration and productivity.

Communication:
  1. Foster effective communication within the team and across departments, ensuring clear understanding and mutual support.
  2. Handle incoming calls and correspondence with professionalism, providing accurate information and addressing concerns promptly.

Requirements:
  1. Proven experience in administrative support and basic accounting tasks, demonstrating expertise and adaptability.
  2. Strong organizational and multitasking abilities, with a focus on prioritizing tasks and meeting deadlines.
  3. Proficient in Microsoft Office Suite and basic accounting software, with a willingness to learn and expand skillsets.
  4. Excellent written and verbal communication skills, with attention to detail and confidentiality.
  5. Bachelor's degree in Business Administration, Accounting, or a related field is highly valued but not mandatory.

Benefits:
As an equal opportunity employer, Frontage Laboratories offers a competitive salary, opportunities for professional growth, and a dynamic work environment that fosters innovation and teamwork.

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