Executive Assistant

2 days ago

Cleveland, United States AmTrust Financial Full time
Overview

The Executive Assistant will provide high-level administrative support to an executive, including managing their calendar, scheduling meetings, making travel arrangements, handling correspondence, preparing documents, and acting as a primary point of contact, often requiring strong organizational skills, excellent communication, and the ability to handle confidential information with discretion.

Responsibilities
  • Calendar Management: Scheduling meetings, appointments, and events on the executive's calendar, ensuring time management and prioritizing tasks. 
  • Travel Arrangements: Booking flights, hotels, and transportation for business trips. 
  • Correspondence Management: Answering phone calls, screening emails, and routing messages appropriately. 
  • Document Preparation: Drafting emails, memos, reports, presentations, and other documents as needed. 
  • Meeting Coordination: Setting up meeting agendas, preparing materials, and managing logistics. 
  • Expense Reporting: Processing and submitting expense reports. 
  • Office Management: Maintaining office supplies, managing administrative tasks, and coordinating with other departments. 
  • Confidentiality: Handling sensitive information with discretion
  • Coordinates and manages calendar, schedule and travel for executive(s)
  • Coordinates and manages team calendars including time off, travel and events
  • Prepares documents and presentation in Excel and PowerPoint for internal and external audiences
  • Prepares and sends employee communications, collaborating with Corporate Marketing as needed
  • Assist with operational aspects of the business such as pulling and collating reports from systems
  • Vendor management of all required systems, including all invoicing
  • Answers phone and takes messages as appropriate
  • Other projects as needed
Qualifications
  • Associates degree in Business or Office Management, bachelors preferred but not required
  • 4 + years’ experience as an assistant to executive(s)
  • Demonstrated ability to exercise absolute discretion and maintain confidential information
  • Exceptional attention to detail and follow through
  • Highly motivated and works well within a team as well as on own
  • Ability to multi- task and work in changing and fast paced environment
  • Demonstrated proficiency in MS office (Outlook, Word, PowerPoint, Excel)
  • Demonstrated problem-solving skills
  • Excellent organizational skills
  • Ability to work additional hours as needed

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What We Offer

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, including eligible spouses & children, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Time Off.

AmTrust strives to create a diverse and inclusive culture where thoughts and ideas of all employees are appreciated and respected. This concept encompasses but is not limited to human differences with regard to race, ethnicity, gender, sexual orientation, culture, religion or disabilities.

AmTrust values excellence and recognizes that by embracing the diverse backgrounds, skills, and perspectives of its workforce, it will sustain a competitive advantage and remain an employer of choice. Diversity is a business imperative, enabling us to attract, retain and develop the best talent available. We see diversity as more than just policies and practices. It is an integral part of who we are as a company, how we operate and how we see our future.

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