Executive Assistant

3 days ago

Austin, United States O'Connell Robertson Full time

LOCATION | Austin, TX

REPORTS TO | Human Resources Generalist

JOIN OUR TEAM

We're looking for more than an 'employee'. We're looking for high impact individuals; someone as passionate about customer service as we are. Creative problem solving is encouraged and cultivated. Our team is made up of individuals who believe in strong, collaborative relationships and who share our conviction that everyone should be inspired by the mission. We want someone who can get behind that vision, who celebrates a team approach and is motivated by assisting our teams and positively impacting our communities. If that describes you, there's an exciting career that awaits you here.

WHAT WE'RE AFTER...

An established, full-service architecture, engineering and interior design firm with a corporate office environment seeks an Executive Assistant with skills to provide support to the firm leadership, clients, and other departments within the company.

Excellent communication skills and the desire to work in a collaborative, growing company, performing a variety of tasks each day is required. Candidates must be able to prioritize and execute multiple tasks with little oversight; have strong proofreading capabilities; and solve problems independently.

WHAT YOU WILL GET TO DO....

  • Greet visitors to the office
  • Responsible for daily and routine operation tasks in support of a neat and efficient office environment
  • Answering incoming office calls, route calls
  • Coordinate travel arrangements for team members
  • Ability to discreetly work with confidential information, including Executive Team expense reports and reconciliation
  • Assist with Leadership correspondence including formatting, outlining, and tracking changes of meeting minutes, letters, memos, forms, reports and other documents
  • Assist in event planning and participating in community involvement activities on behalf of the firm, including special events, meetings, lunches (internal and external)
  • Support printing, collating, and binding of documents
  • Manage filing, routing and gathering signatures for general business purposes
  • Receive and log all incoming packages/schedule pickups/deliveries
  • Mail: Drop off mail, if any by 9:30am; Pick up and distribute mail daily
  • Maintain conference rooms for group meetings, including set up and clean up; assist with individual needs of visitors
  • Ordering and tracking office supplies
  • Maintain, clean, stock and organize team support areas, including conference rooms, break/catering areas storage rooms and kitchen
  • Other duties as assigned
WHAT YOU NEED TO BRING TO THE TABLE...

We're looking for passionate, driven self-starters. Beyond that, you'll need...
  • Excellent verbal, written and interpersonal communication skills
  • Good organizational skills
  • Ability to manage and prioritize multiple tasks and deadlines
  • Independent problem-solving
  • Meticulous attention to detail
  • Commitment to maintaining high standards of quality and presentation throughout the office environment.
  • Excellent written, editing and proofreading skills
  • Proficiency in Microsoft Office 365 - Word, Excel, and Power Point
  • Familiarity with Microsoft Teams preferred, but not required
  • Associate's or Bachelor's degree preferred, but not required

WHY US?

That's easy. O'Connell Robertson is an acclaimed, dynamic, highly regarded employer with a strong local Austin, San Antonio and Houston presence and a regional reach. We have inspiring workspaces, excellent compensation and benefits, and a team culture that enthusiastically supports personal and career development, as well as diversity in the workplace. We strive to offer flexible employee work schedules accommodating work hours and locations that will give you the best opportunity to succeed while still balancing life outside the office with family and friends.

EEO STATEMENT:

O'Connell Robertson hires quality candidates without regard to race, color, religion, sex, sexual preference, age, national origin, disability, sexual orientation, genetic information, gender identity, veteran status, or any other protected characteristic as established by applicable law.

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