Executive Assistant

2 weeks ago

austin, United States Zinda Law Group, PLLC Full time

Zinda Law Group, a prestigious personal injury law firm is looking for an Executive Assistant to join our team.


**This role is based in our Austin, TX office full-time**


About Us:

At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives. What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology to redefine the legal landscape.


The Executive Assistant plays a pivotal role in providing high-level administrative support to executives, ensuring smooth operations within the organization. This position requires a blend of exceptional organizational skills, discretion, and the ability to handle a wide range of tasks efficiently and effectively. The Executive Assistant serves as a primary point of contact, both internally and externally, for the executive team, facilitating communication, managing schedules, and coordinating various activities.


Responsibilities:

  • Managing a diverse range of administrative tasks for the Executive Team including: managing a busy calendar of appointments; drafting confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Coordinating schedules to ensure calendars are followed and respected
  • Acting as a "gatekeeper" to the Executive Team by creating win-win situations for direct access to the Executive Team’s time and offices
  • Researching, prioritizing, and following up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
  • Attending meetings and taking and distributing meeting minutes
  • Acting as a point of contact between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Informing Executive Team of key upcoming commitments and responsibilities and following up appropriately
  • Managing a variety of special projects for the Executive Team
  • Prioritizes conflicting needs and handling matters expeditiously and proactively


Qualifications:

  • Bachelor's degree required
  • 3+ years' experience working as an Executive Assistant, ideally supporting a Partner or C-level Executive
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills
  • Expert-level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Technically savvy, including proficiency in Microsoft Office


Benefits:

  • Paid time off (20 days) and 12 paid holidays
  • Medical, vision & dental insurance (100% of Base medical plan covered by the firm)
  • Simple IRA with up to 3% company match
  • Opportunities for ongoing training and mentoring by our outstanding team
  • Opportunities to advance and grow within the firm


Our core principles are:

  • Excellence Always
  • Only the Best
  • Failure is Not an Option
  • We Outwork Our Opponents
  • We All Take Out the Trash
  • Run the Firm Like a Business

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