Administrative Assistant

3 weeks ago

Chandler, United States Mindlance Full time

100% onsite
Laptop will be issued
Prior Client experience helpful

Administrative Assistant
Job Description:
• Substrate Packaging Technology Development (SPTD) is seeking an experienced, highly organized, and result-oriented Administrative Assistant.
• In this role, the individual will require excellent organizational skills to provide professional administrative support to SPTD Department.
• The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.
Responsibilities include, but are not limited to:
• Manage calendars, assist in planning internal meetings, and external engagements.
• Make travel arrangements and prepare expense reports when needed.
• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).
• Manage cube Spaces, Aisle signs, and mailroom.
• Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.
• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.
• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
• Collaborate with other admins to improve the efficiency of administrative processes.
• Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state
The ideal candidate should exhibit the following behavioral traits:
Proven teamwork and respect in the workplace, and problem-solving skills.
Handle multiple responsibilities and taking initiatives while maintaining a high-level of performance.
Interpersonal and communication skills, and comfortable interacting with all levels inside and outside Client.
Recognize potential issues in advance and proactively mitigate in creative ways.
Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity.
Professional ability to manage sensitive, confidential information discretely.
Impeccable multitasking skills with attention to detail and strong follow-through.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."

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