Administrative Assistant

5 days ago

Chandler, United States Infotree Global Solutions Full time

Job Description:

• In this role, the individual will require excellent organizational skills to provide professional administrative support to Department.

• The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.

Responsibilities include, but are not limited to:

• Manage calendars, assist in planning internal meetings, and external engagements.

• Make travel arrangements and prepare expense reports when needed.

• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).

• Manage cube Spaces, Aisle signs, and mailroom.

• Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.

• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.

• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.

• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.

• Collaborate with other admins to improve the efficiency of administrative processes.

• Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state

The ideal candidate should exhibit the following behavioral traits:

Proven teamwork and respect in the workplace, and problem-solving skills.

Handle multiple responsibilities and taking initiatives while maintaining a high-level of performance.

Recognize potential issues in advance and proactively mitigate in creative ways.

Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity.

Professional ability to manage sensitive, confidential information discretely.

Impeccable multitasking skills with attention to detail and strong follow-through.

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