Small Business Procurement Coordinator

Description Benefits 11 Paid Holidays 401(k) 401(k) matching AD&D insurance Advancement opportunity (Coast promotes from within) Dental insurance Disability insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid sick time Paid time off Paid training Referral program Vision insurance Job type Full-time. Location This position follows a hybrid work schedule, requiring two (2) days in the East Aurora office for one week and three (3) days in the office the following week, alternating weekly. The office is located at 300 Gleed Avenue East Aurora, NY 14052. Number of openings for this position 1 Pay $58,656.00 annually. Schedule Monday to Friday. Job Summary The Small Business/Procurement Coordinator plays a critical role in ensuring client and Small Business Administration (SBA) expectations, compliance goals, and company objectives are met in an organized manner and appropriately documented. The Coordinator must ensure company-wide needs for due diligence; risk assessment and continuing SBA deliverable monitoring and reporting are being accomplished. Informs upper management of any inadequacies identified in the risk assessments and SBA requirement monitoring, and auditing. Ensures applicable licenses and registrations are obtained and maintained for the small business subcontractors and vendors utilized by the company. Job Duties and Responsibilities Identify and Update SBA requirements for company and small business. Follow compliance policies and procedures. Manage multiple priorities while demonstrating attention to detail. Create and maintain licensing and registration tracking for small businesses. Ensure applicable licenses are obtained and renewed timely. Coordinate all tasks inclusive of working with small businesses and internal employees, Travel as necessary. Create, modify, and coordinate processes and methods to approve small businesses. Create, implement, and follow an audit and reporting schedule of small businesses. Maintain small business NDA’s, contracts, correspondence, etc. Follow procurement processes and systems to ensure efficiency, accuracy, and cost-effectiveness. Create a process to track, measure, report, and evaluate small business performance. Troubleshoot all small business problems and present to management as required. Identify improvement areas internally as well as work closely with all internal stakeholders to prepare solutions. Collaborate with IT areas to ensure small business partners effectively complete contractual requirements. Partner with multiple lines of business to support and advise on business direction and to assist in strategy implementation. Formulate and implement policies and procedures to ensure smooth operation of business. Handle day-to-day management of existing and new small businesses. Provide timely and effective communication to team members to ensure awareness and commitment to department and corporate initiatives. Prepare audit reports assessing client and governmental requirements. Initiate, maintain, and revise risk assessment policies, procedures, and training materials. Collaborate with various levels of management to implement company programs and identify compliance issues for investigation and resolution. Maintain a high level of knowledge regarding regulatory compliance requirements. Develop and continually enhance working knowledge of company policy, applicable regulatory and industry trends, and share this expertise across the business. Seek ways to innovate or improve current processes and procedures. Partner with department leaders to implement compliance and business initiatives. Ensure proper reporting of violations or potential violations to duly authorized enforcement agencies as appropriate and/or required. Identify potential areas of compliance vulnerability and risk; Develops and implement corrective action plans for resolution of issues and provide guidance on how to avoid and remediate similar situations in the future. Perform periodic quality assessments and identify compliance issues, concerns, and deficiencies. Participate in requisitioning processes. Maintain and update a schedule of all external reporting requirements and track the timely submission of reports and data uploads. Facilitate and participate in client/small business meetings as required. Assist in the development of training materials and reports. Work with agency directors, managers, supervisors and staff to ensure compliance with small business specifications and execute any necessary corrective action. Work independently as well as part of a team. Perform other duties as required using the foundation of the organization’s Mission and Value. Qualifications Education Associates degree or higher from an accredited college or university with major coursework in business administration, or related field preferred. Equivalent work experience in similar position may be substituted for educational requirement. Experience 2 years’ experience in compliance, management, or similar field. Experience with SBA regulations and requirements preferred. Knowledge Collection practices. Collection software/databases. Principles and practices of customer service. Report preparations and techniques. Modern office procedures, methods, and computer equipment. FDCPA, SBA and other applicable statutes and regulations. Skills and Abilities Provide leadership and coordinate the activities of assigned staff. Good verbal and written communication skills. Handle multiple concurrent tasks. Maintain appropriate records and compile information for reports. Deal tactfully and courteously with vendors, clients and customers. Good organizational skills and attention to detail. Ability to establish and maintain cooperative working relationships. Principles of supervision, training, and performance evaluation. Work independently in the absence of immediate supervision. Analyze problems, identify alternative solutions. Certificate and passing grade on Coast FDCPA assessment. Various licenses/certifications as needed. MS Word and Excel at an intermediate level required. Required to undergo and pass all required background checks. Clearance As a federal contractor, this position requires U.S. citizenship and security clearance granting access to classified information. The background investigation is conducted by the Office of Personnel Management (OPM) and is an evaluation of the whole person to determine suitability. The suitability review begins after a conditional offer of employment has been accepted and will include a review of your employment, education, residences, references, criminal history and credit, as an example. Some of the most important factors in an investigation are the individual’s honesty, candor, and thoroughness in the completion of their security forms. In rare instances, non-U.S. citizens with highly specialized skills and experience may also be considered for the security clearance process. Security Information and Physical Security is the responsibility of every employee. In your position you are required to safeguard the computer systems by following proper username and password management which includes selecting challenging passwords and committing them to memory, they should not be written down or stored where others can freely have access. This also includes securing your desk and workstation when you are not there. This includes locking your session and putting sensitive paperwork away when not physically at your desk. You are not to share your username or password with anyone. The physical security of our offices of are equal importance, never shadow or let someone shadow your entry into a Coast Professional, Inc. facility. If this occurs quickly report this action immediately. You are required to follow all Information Technology policies and procedures regarding the management of your system accounts and equipment. If you witness any security violation you should immediately report it to management. Working Conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require frequent weekend and evening work. This position has travel requirements and may require overnight travel. While performing the duties of this position, the physical presence in the workplace is essential. The employee is regularly required to talk or hear. The noise level in the work environment is usually moderate. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; or reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Disclaimer This job description reflects management’s assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Coast Professional, Inc. is an Equal Opportunity/Affirmative Action M/F/Vet/Disability Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.Qualifications Education Required Associates or better in Business Administration Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)