Administrative Assistant

4 weeks ago


Hartford, United States The Village for Families & Children Full time
Job Description
Starting hourly rate: $18.00

Reunification and Therapeutic Family Time (RTFT)

Inputs and uploads funder data for both the RTFT and Quality Parenting Center (QPC) programs. Responsibilities include oversight of maintaining referrals, family visit rooms and vans at all RTFT locations. This position primarily provides daily support and customer service to the Spring Street site and programs. Additional travel and responsibilities will be assigned as needed.

JOB SUMMARY

Provides general administrative support and customer service to applicable organization programs. Understands and ensures confidentiality and timeliness is provided for requests. Supports managers and employees in a variety of tasks. Communicates efficiently and effectively, to ensure the proper delivery and transfer of information. Supports quality assurance.

KEY RESPONSIBILITIES - May vary by department/program
  1. Greets clients and visitors in a professional and courteous manner, as well as notifies appropriate staff of visitor arrival and provides assistance and directions, as needed.
  2. Answers calls for programs assigned and provides reminder calls before appointments.
  3. Receives and processes referrals, facilitates scheduling and sets up translation services, if needed.
  4. Completes intake and admissions process, coordinates new admission paperwork for clients, verifies and records necessary personal information, handles check-in/check-out process for clients and schedules client assessments and appointments.
  5. Interacts with clients to provide and process information in response to inquiries and concerns including requests for additional information related to agency programs and services.
  6. Disseminates and distributes agency faxes and other forms of communication.
  7. Monitors reception/waiting area to ensure cleanliness and client safety.
  8. Provides information to service providers.
  9. Maintains communication with Records Department regarding medical records.
  10. Handles monthly data entry for program evaluation and quality assurance.
  11. Creates assessment packets and other materials.
  12. Completes ordering of program supplies.
  13. Provides administrative support and back-up for other agency departments and sites.


Experience and Skills
EDUCATION
  • High school diploma or equivalent required.
EXPERIENCE
  • A minimum of two to three years of customer service experience. Excellent telephone and verbal communication skills. Sound knowledge of office/telephone etiquette and customer service principles and practices.
  • Bilingual (English/Spanish) preferred.
  • Sound judgment and ability to adapt to change and meet demands of the work environment.
  • Proficient in the Microsoft suite (Outlook, Word, Excel).
  • Familiarity with an EHR (Electronic Health Record), experience with other client-based applications is a plus.
  • Must be detail oriented with ability to multi-task and complete large volume of work. Accurate typing skills and ability to create grammatically correct written correspondence if needed.
  • Must be able to work in a team environment. Must be culturally competent to work with diverse populations and interact with others.
  • General office skills including filing, organizing, and scheduling.
  • Maintain confidentiality of information. Knowledge of federal HIPPA laws.
  • Must be punctual and flexible.
  • Must be able to travel between Village and other sites.
  • Physically able to perform the essential functions of the position, with or without reasonable accommodations.


  • Hartford, United States Creative Financial Staffing Full time

    Our client, a nonprofit organization, is looking for an Administrative Assistant to join their team.Why Work Here: Staff is friendly and dedicated to the mission of the foundation Onsite training Work collaborative with departments across the company Free parking in close proximity to the building Responsibilities of the Administrative Assistant: Calling...


  • Hartford, United States Robert Half Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant (PERMANENT POSITION)Location: Hartford (parking is free, this is not downtown)Compensation: $50,000-$60,000, depending on experience Our client is seeking an experienced and reliable Administrative Assistant to join their Hartford office. The ideal candidate will have a solid background in...


  • Hartford, United States Randstad Full time

    administrative assistant. hartford , connecticut posted october 1, 2024 job details summary $29.61 - $29.62 per hour temporary bachelor degree category management occupations referenceAB_4619954 job details Randstad, in partnership with our client, a large food distribution company, has a need for an Administrative Assistant. This role is...


  • Hartford, United States Hartford Healthcare Full time

    Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. Hartford Hospital is one of the largest and most respected teaching hospitals New England....


  • Hartford, United States Capitol Region Education Council Full time

    Administrative Assistant/Registrar Position Purpose Provides a wide variety of complex and confidential administrative and secretarial support, communicating information and assisting and ensuring compliance with department/program policies and procedures. Essential Job Functions Registration and enrollment of students, Lottery liaison. Assist families...


  • Hartford, United States SNI Companies Full time

    Job Details SNI Companies has partnered with reputable commercial repair and servicing company in Hartford County looking for an Administrative Assistant to support the general manager, service technicians, and customers throughout Connecticut. POSITION OVERVIEW: M-F 7:30 AM - 4:30 PM - Onsite Must Haves: Receptionist/Phone etiquette Excel skills to...


  • Hartford, United States Trinity Health Full time

    Employment Type: Full time Shift: Day Shift Description: Moun t Sinai Rehabilitation Hospital a member of Trinity Health Of New England is looking for an Administrative Assistant to join our Behavioral Health Team. The Administrative Assistant is responsible providing exceptional support to the Clinical Staff. What will you do: performs a variety of...


  • Hartford, United States HumanEdge Allied Health Full time

    Job DescriptionJob DescriptionHartford based growing medical facility is in need of a Legal Administrative Assistant to assisty their dynamic team!This is a long term contract opportunity offering growth. You will be required to work on site 40 hours per week. Create correspondence Coordinate meetingsHeavy calendar management via Outlook High School Diploma...


  • Hartford, United States ORTHOPEDIC ASSOCIATES OF HARTFORD Full time

    Job Type Full-time Description Established in 1970, Orthopedic Associates of Hartford, P.C. is one of the area's largest and most respected orthopedic specialty groups. In support of high-quality patient care, we are currently seeking an experienced Medical Administrative Assistant (MAA) to support various physician practices within our organization. This is...


  • East Hartford, United States BeWell Care at Home Full time

    Benefits: Health insurance Opportunity for advancement Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the...


  • Hartford, United States Ultimate Staffing Full time

    Ultimate Staffing is in search of an Medical Administrative Assistant who will play an important role in the patient experience. You will perform front office duties such as help manage the daily workflow, scheduling appointment and keeping patient records up to date. This person will spend 2 days in Glastonbury and 2 days in Hartford rotating Fridays each...


  • Hartford, United States MSCCN Full time

    Sr Admin Asst Inv - DB10FN We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future. Senior Administrative Assistant - HIMCO This role will...


  • East Hartford, United States Kelly Recruiting Full time

    Job Description:The Administrative Assistant role is a key point of contact for our office. With client facing and requires professional interaction with members (insureds), potential insureds, brokers and agents, employees, senior management, and Board of Directors. The incumbent must have excellent oral and written communication skills and be able to...


  • East Hartford, United States Kelly Recruiting LLC Full time

    Job Description:The Administrative Assistant role is a key point of contact for our office. With client facing and requires professional interaction with members (insureds), potential insureds, brokers and agents, employees, senior management, and Board of Directors. The incumbent must have excellent oral and written communication skills and be able to...


  • West Hartford, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH has a well-known client in West Hartford, CT who is looking for an Admin Assistant on a contract opportunity! This is a great chance to get in with a reputable company and advance your career!  Job Title: Regional Support Specialist/Administrative AssistantLocation: West Hartford, CT 06107– Fully OnsiteLength of...


  • Hartford, Alabama, United States Executive Human Resource Service Full time

    Job Title: Executive Administrative AssistantJob Summary:We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our senior executives. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work in a fast-paced environment.Key...


  • Hartford, United States Hartford Healthcare Full time

    Work where *every moment *matters. Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. Hartford Hospital is one of the largest and most respected teaching hospitals New...


  • Hartford, Connecticut, United States Connecticut Children's Full time

    Job DescriptionConnecticut Children's is seeking an experienced Administrative Assistant to support our medical education team. In this role, you will coordinate and perform administrative and operational support duties, including directing calls and inquiries, processing correspondence and reports, and maintaining established...

  • Systems Administrator

    2 months ago


    Hartford, United States TEKsystems Full time

    Job DescriptionJob DescriptionTEKsystems is looking for Windows Systems Administrators for our client.This candidate will be resolving hot button tickets associated with the Service Now(SNOW) roll out at the client.The candidate will be responsible for queue management and will be the 3rd level escalation point. Tickets involving Unix, Linux, Wintel, AD and...


  • Hartford, United States Hartford Healthcare Full time

    Description Job Schedule: Part Time Standard Hours: 32 Job Shift: Shift 2 Shift Details: Every other weekend, every other holiday. Rotating shifts: days and evenings Work whereevery momentmatters.Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: pride in what we do, knowing every moment matters here. We invite you...