Administrative Assistant
4 weeks ago
ATCO is committed to operational excellence and empowering our employees to do their best by supporting their health and drive to learn more. Besides competitive salaries, we offer the following
- Health, Dental, and Vision benefits
- Company paid Life/AD&D /STD/LTD Plans
- 401(K) plan with Company match
- Employee Share Purchase Program (ESPP) with Company match
- Tuition Reimbursement Program
ATCO STRUCTURES AND LOGISTICS (USA) INC. ("ASL-USA") is seeking an Administrative Assistant for our Office in Spring, TX. The Administrative assistant is responsible for performing general administrative and reception duties and tasks.
KEY ACCOUNTABILITIES/RESPONSIBILITIES
- Answer phones; greet and direct visitors.
- Maintain office supply inventory, place supply orders and review invoices for accuracy. Work with external vendors regarding office products and services.
- Manage incoming and outgoing mail and package deliveries, distribute incoming mail and deliveries to appropriate personnel.
- Liaise with building management to ensure compliance with building practices is followed and communicated with office personnel.
- Manage the office security systems and office badge access, ensuring office security is maintained.
- Prepare and distribute internal employee communications.
- Arrange business travel as requested.
- Perform data entry, and assist departments with general filing, as requested.
- Review office invoices, perform office expense reconciliation.
- Schedule/maintain office meeting schedules.
- Prepare reports and presentations for the leadership team, as requested.
- Coordinate and plan employee events and EPIC (Employees Participating In Activities) events
- Process and route incoming vender checks for Accounting department.
- Create purchase orders.
- Help maintain kitchen and conference room cleanliness.
- Refill coffee, coffee supplies and snacks as needed.
- Assist with other administrative duties related to work orders, contractor services and vendor selections for services.
- Three (3) years working in an office environment performing administrative duties.
- Strong interpersonal skills and the ability to interface with multiple teams remotely.
- Passion for problem solving and continuous improvement.
- Ability to multi-task, prioritize and work on a variety of work assignments.
- Intermediate knowledge of MS Office 365 programs including Excel, Word, PowerPoint, SharePoint. Ability to work independently and prioritize tasks.
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
- Generally, the position is sedentary and will require the ability to sit for extended periods of time; use hands and fingers to type; provide verbal communication: 8-10 hours a day.
- Ability to speak/hear and use specific vision abilities such as close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus: 8-10 hrs a day.
- Frequent ability to reach with arms, grasp with hands and arms: 2-5 hrs a day.
- Position may require occasional need to stoop, kneel, crouch, or crawl; climb or balance: 0-2 hrs a day.
The work environment characteristics described herein are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
- Work is conducted primarily indoors in a controlled office environment; noise level is usually low.
At ATCO, we believe in strengthening the communities where we work & live. Through our EPIC program, our employees are given the opportunity to get involved in their community through fundraising events, employee pledges, and employee volunteer hours supporting charitable organizations of their choice.
ATCO is an Equal Employment Opportunity ("EEO") Employer committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. ATCO is a drug-free workplace and participates in the E-Verify program as required by law
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