Business Office Manager

2 months ago

Oakwood, United States Southeast Senior Living Full time
Purpose:

To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.

ESSENTIAL FUNCTIONS

Job Functions:

  • Supervise and direct reception staff and van driver
  • Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed
  • Maintain files on employee medical insurance
  • Responsible for payroll processing, including maintaining record of employee sick and vacations time
  • Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees
  • Research any questions regarding personnel and human resources
  • Maintain resident's admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents
  • Update and maintain current file of community Policies and Procedures
  • Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc...
  • Maintain updated records of all Certificate of Insurance
  • Serve on and participate in various committees in and outside the Community as appointed by the Executive Director
  • Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses
  • Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures
  • Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs
  • Participate as a Manager on Duty during assigned weekends
  • Any other tasks, assignments, projects or requests as deemed by management
Qualifications:
  • Must be 18 years of age or older
  • Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices
  • Must have knowledge of office machines and equipment and be computer literate
  • Must read, write, speak and understand English
  • Must have satisfactory credit check
  • Previous experience or completion of appropriate training program
  • Patience, tact, enthusiasm and positive attitude toward the elderly
  • Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds
  • Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing

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