Administrative Manager
1 week ago
Purpose:
To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.
Key Responsibilities:- Supervise and Direct Reception Staff: Oversee and direct the reception staff and van driver to ensure seamless day-to-day operations.
- Maintain Employee Files: Ensure all employee files are up-to-date and compliant with state regulations, including necessary forms and documentation.
- Payroll Processing: Responsible for processing payroll, including maintaining records of employee sick and vacation time.
- Background Checks: Process all necessary forms for drug screening, background checks, and abuse register checks of prospective employees.
- Research and Reporting: Research any questions regarding personnel and human resources, and prepare weekly and monthly reports as required.
- Community Policies: Maintain an updated file of community policies and procedures, and ensure compliance with local, county, state, and federal agency reports.
- Certificate of Insurance: Maintain updated records of all Certificate of Insurance.
- Committee Participation: Serve on and participate in various committees in and outside the community as appointed by the Executive Director.
- Resident Billing: Assist with accurate resident billing in Vitals and monitor aged receivables and collection procedures.
- Professional Development: Maintain professional competence and stay up-to-date with changes in administrative procedures through education programs, workshops, seminars, and training programs.
Requirements:
- Must be 18 years of age or older.
- Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices.
- Must have knowledge of office machines and equipment and be computer literate.
- Must read, write, speak, and understand English.
- Must have satisfactory credit check.
- Previous experience or completion of an appropriate training program.
- Patience, tact, enthusiasm, and a positive attitude toward the elderly.
- Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds.
- Must be able to squat, reach, and stretch without distress. Must be able to tolerate extended periods of walking and standing.
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