Administrative Manager

1 week ago


Oakwood, Georgia, United States Southeast Senior Living Full time
Business Office Manager

Purpose:

To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.

Key Responsibilities:
  • Supervise and Direct Reception Staff: Oversee and direct the reception staff and van driver to ensure seamless day-to-day operations.
  • Maintain Employee Files: Ensure all employee files are up-to-date and compliant with state regulations, including necessary forms and documentation.
  • Payroll Processing: Responsible for processing payroll, including maintaining records of employee sick and vacation time.
  • Background Checks: Process all necessary forms for drug screening, background checks, and abuse register checks of prospective employees.
  • Research and Reporting: Research any questions regarding personnel and human resources, and prepare weekly and monthly reports as required.
  • Community Policies: Maintain an updated file of community policies and procedures, and ensure compliance with local, county, state, and federal agency reports.
  • Certificate of Insurance: Maintain updated records of all Certificate of Insurance.
  • Committee Participation: Serve on and participate in various committees in and outside the community as appointed by the Executive Director.
  • Resident Billing: Assist with accurate resident billing in Vitals and monitor aged receivables and collection procedures.
  • Professional Development: Maintain professional competence and stay up-to-date with changes in administrative procedures through education programs, workshops, seminars, and training programs.

Requirements:

  • Must be 18 years of age or older.
  • Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices.
  • Must have knowledge of office machines and equipment and be computer literate.
  • Must read, write, speak, and understand English.
  • Must have satisfactory credit check.
  • Previous experience or completion of an appropriate training program.
  • Patience, tact, enthusiasm, and a positive attitude toward the elderly.
  • Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds.
  • Must be able to squat, reach, and stretch without distress. Must be able to tolerate extended periods of walking and standing.


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