Administrative Assistant

5 days ago

Orange, United States The Family Security Plan Full time
Join Our Team as a Skilled Administrative Assistant

About us:

At The Family Security Plan®, we prioritize employee growth, value diverse opinions, recognize exemplary work, and foster a fun, inclusive culture. With over 50 years of experience, our mission is to educate underserved communities on financial wellness and affordable insurance protection. We are dedicated to making a difference in people's lives while offering a supportive environment that encourages career growth and advancement.

Job Overview:

The Administrative Assistant is responsible for supporting the smooth and efficient operation of the office while managing a variety of administrative and facilities-related tasks. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with professionalism. Do you thrive on getting things done efficiently and having a positive attitude at work? If so, apply to join our team today This is a hybrid position with Monday- Wednesday in office and the rest of the week remote.

Responsibilities:
Administrative Responsibilities:
  • Provide comprehensive administrative support to senior leaders, including managing calendars, scheduling meetings, and coordinating communications.
  • Prepare and organize correspondence, reports, presentations, and other business documents.
  • Maintain and update office records, databases, and electronic filing systems to ensure data accuracy and accessibility.
  • Plan, organize, and schedule company meetings and events, both on-site and off-site, including virtual meetings via videoconferencing.
  • Arrange travel accommodations for employees, ensuring that travel logistics are handled efficiently.
  • Order and manage office supplies, oversee food deliveries for meetings, and maintain inventory to support day-to-day operations.
  • Assist the Licensing Specialist with various projects and provide backup support as needed.
Facilities Management Responsibilities:
  • Assist in managing daily operations and maintenance of office facilities, including equipment and supply management.
  • Coordinate repair and maintenance requests, ensuring timely follow-up and resolution of facility-related issues.
  • Maintain up-to-date records of facility inspections, maintenance schedules, and compliance documentation.
  • Liaise with vendors, contractors, and service providers to ensure quality service delivery and maintain strong working relationships.
  • Provide administrative support to the Facilities Manager, including scheduling meetings, tracking tasks, and preparing reports.
  • Communicate facility updates, procedures, and issue resolutions to employees, ensuring a clear flow of information.
  • Act as the primary point of contact for office-related concerns and inquiries from staff.
  • Support special projects and initiatives as required, contributing to continuous improvement in office and facilities management.
Qualifications:
  • Minimum of 2-3 years of experience in administrative support, with at least 1-2 years in facilities management or a related field.
  • High school diploma or equivalent required.
  • Associate's degree or higher preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills and the ability to manage multiple priorities simultaneously.
  • Excellent verbal and written communication skills, with strong interpersonal abilities.
  • Ability to build and maintain positive vendor relationships and handle facility-related negotiations.
  • Highly detail-oriented with strong problem-solving and troubleshooting skills.
  • Ability to work both independently and as part of a collaborative team.
  • Adaptable and flexible, with the ability to respond effectively to changing priorities and tasks.
  • Committed to upholding PFP's core values: Caring, Integrity, Passion, Drive, and Resilience.

If you are a driven, detail-oriented individual who is looking for fulfilling role at an awesome company- apply today

  • Administrative Assistant

    4 weeks ago

    Orange, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an entry-level Administrative Assistant at our office in Ora Administrative Assistant, Administrative, Assistant, Microsoft, Manufacturing

  • Administrative Assistant

    3 weeks ago

    Orange, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an entry-level Administrative Assistant at our office in Ora Administrative Assistant, Administrative, Assistant, Microsoft, Manufacturing Learn More

  • Administrative Assistant

    1 month ago

    Orange, United States PFP Services Full time

    The Administrative Assistant is responsible for supporting the smooth and efficient operation of the office while managing a variety of administrative and facilities-related tasks. The ideal candidate is proactive, detail-oriented, and capable of handling multiple priorities with professionalism. Do you thrive on getting things done efficiently and having a...

  • Administrative Assistant

    4 weeks ago

    Orange, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Administrative Assistant

    3 weeks ago

    Orange, United States Foundation Partners Full time

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team...

  • Corporate Administrative Assistant

    2 days ago

    Orange, California, United States Wilson Elser - Business & Legal Professionals Full time

    Job OverviewWe are seeking an experienced Corporate Administrative Assistant to join our team at Wilson Elser. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our daily activities.This is a full-time position with a salary range of $56,000-$77,000 USD per year, offering a comprehensive benefits package and...

  • Administrative Assistant I

    3 days ago

    Orange, California, United States Villages of California Inc Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Assistant I to join our team at Villages of California Inc. This role will provide administrative support to our CEO and Leadership Team, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative support to CEO and Leadership TeamSchedule appointments and...

  • Administrative Assistant

    2 weeks ago

    Orange, United States Pacific Office Automation Full time

    Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded...

  • Administrative Assistant

    2 weeks ago

    Orange, United States Pacific Office Automation Full time

    Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded...

  • Business Administrative Assistant

    6 days ago

    Orange, California, United States SOTA Imaging Full time

    Job DescriptionWe are seeking a highly skilled Business Administrative Assistant to join our team at SOTA Imaging. This individual will play a crucial role in supporting the day-to-day operations of our office, ensuring seamless coordination and communication with our staff and clients.The ideal candidate will possess strong organizational skills, attention...

  • Administrative Assistant

    4 days ago

    Orange, California, United States Aoudi Law Firm Full time

    Aoudi Law Firm OverviewWe are a growing law firm committed to delivering exceptional services to our clients. As a Legal Assistant, you will play a vital role in supporting our attorney and case manager in navigating complex Worker's Compensation claims.Job DescriptionThis part-time position requires strong organizational and communication skills, as well as...

  • Clinical Support Specialist and Administrative Assistant

    2 days ago

    Orange, California, United States ZAND MEDICAL PARTNERS Full time

    ZAND MEDICAL PARTNERS is a leading healthcare provider seeking an experienced Clinical Support Specialist and Administrative Assistant to join our team.About the PositionThis full-time or part-time opportunity offers a competitive salary of $19.75 per hour, depending on experience.As a Clinical Support Specialist, you will be responsible for providing...

  • Administrative Assistant

    4 weeks ago

    Port Orange, United States Equity Lifestyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Port Orange, Florida.What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your...

  • Administrative Medical Assistant

    4 weeks ago

    Orange, California, United States CIBD Full time

    Job OverviewWe are seeking a skilled Administrative Medical Assistant to join our team at CIBD. In this role, you will provide exceptional patient care and administrative support to our patients and staff.About the PositionThis is a full-time opportunity to work in a dynamic and mission-driven organization dedicated to improving the quality of life for...

  • Administrative Assistant

    4 weeks ago

    Port Orange, United States Equity Lifestyle Properties, Inc. Full time

    With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!ELS is hiring for the position of Administrative Assistant in Port Orange, Florida.What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your...

  • Legal Administrative Assistant

    19 hours ago

    Orange County, United States Matura Farrington Full time

    Matura Farrington is seeking a detail-oriented temporary Administrative Assistant to support a corporate attorney with a growing national firm. This role is perfect for someone with strong organizational and administrative skills who is ready to grow their career in a professional setting. Key Responsibilities: • Provide comprehensive administrative...

  • Administrative Assistant-12 months

    4 weeks ago

    West Orange, United States West Orange Public Schools Full time

    Administrative Assistants/ Administrative Assistant - 12-Months. Date Posted: 11/13/2024 Location: West Orange Early Childhood Learning Center. Date Available: 12/01/2024 Closing Date: 11/22/2024 : . WEST ORANGE PUBLIC SCHOOLS West Orange Early Child Administrative Assistant, Administrative, Assistant, Education

  • Administrative Assistant-12 months

    3 weeks ago

    West Orange, United States West Orange Public Schools Full time

    Administrative Assistants/ Administrative Assistant - 12-Months. Date Posted: 11/13/2024 Location: West Orange Early Childhood Learning Center. Date Available: 12/01/2024 Closing Date: 11/22/2024 : . WEST ORANGE PUBLIC SCHOOLS West Orange Early Child Administrative Assistant, Administrative, Assistant, Education Learn More

  • Customer Service and Administrative Assistant

    6 days ago

    Orange, California, United States AMERICAN VETERANS AID Full time

    Key ResponsibilitiesThe Front Desk Receptionist/Office Assistant at American Veterans Aid is responsible for providing exceptional customer service, answering phone calls, and responding to inquiries in a timely and professional manner. Additionally, the successful candidate will be responsible for maintaining accurate records, preparing correspondence, and...

  • Legal Administrative Assistant

    1 week ago

    Orange County, United States Matura Farrington Full time

    A prominent national law firm is seeking a detail-oriented and organized Temporary Legal Administrative Assistant to provide critical support to their legal team. This role is ideal for candidates with strong administrative skills and a basic understanding of legal procedures, looking for a temporary opportunity in a fast-paced, professional...