Office Administrator

5 days ago

Austin, United States TRC Companies Full time
About Us

Groundbreaker. Game changer. Pioneer.

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

TRC's professionals work with a broad range of commercial, industrial and government clients and the communities they serve. We deliver breakthrough solutions that address local needs -- so our clients can better succeed in an ever-changing world.

Working at TRC means tackling interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Responsibilities

  • Setup, monitor, and update projects in Vision, including initial budgets, change orders, and quarterly update requirements
  • Liaison between operations and finance to ensure proper project setup, documentation, and revenue recognition
  • Assist the project managers with standard reports to monitor project progress
  • Assist with monthly client invoicing and monitoring of account receivables
  • Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS)
  • Coordinate and track contract and subcontract outputs, including change orders
  • Assist in unit entry and expense report entry for field staff
  • Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.)
  • Research deviations in financial metrics and support implementations of appropriate rectifications
  • Assist project managers with formatting, production, and distribution of deliverables to clients.
  • Quality assurance on all deliverables to clients (ensure all approvals are documented)
  • Provide support in maintaining office functionality
  • Assist hiring managers with onboarding new hires
  • Work with the administrative team to provide office administrative support including mainline phones, hosting visitors, conference room reservation management, and organizing office functions.
Qualifications
  • Requires average to above-average abilities to work in Word and Excel
  • Excellent communication and organizational skills
  • Must have a sense of urgency, be self-motivated, and can prioritize tasks
  • Ability to work with staff and management groups
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities
  • Willing to initiate, delegate, and follow-through on assignments
Preferred Qualifications
  • Three or more years of experience supporting multiple managers in an engineering or environmental consulting company
  • Past experience in Deltek Vision and Adaptive Planning or similar systems required
Benefits*: TRC offers a competitive benefit package consisting of:
  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Disclaimers

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.

Salary Range

USD $63,000.00 - USD $70,000.00 /Yr.

  • Grants Administration Officer II-IV

    2 weeks ago

    Austin, Texas, United States GENERAL LAND OFFICE Full time

    Organization : GENERAL LAND OFFICE Job Overview : The Texas General Land Office is dedicated to serving the schoolchildren, veterans, and the environment of Texas. Our mission involves preserving our history, maximizing state revenue through innovative administration, and ensuring the prudent stewardship of state lands and natural resources. This role...

  • Office and Administrative Support Specialist

    4 days ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration (OCA) is seeking a highly skilled Administrative Support Specialist IV (Front Desk Coordinator) to join our team. As a key member of our Human Resources department, you will be responsible for providing exceptional administrative support to our staff and stakeholders.Key Responsibilities:Provide exceptional...

  • Office and Administrative Support Specialist IV

    1 week ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration is seeking a highly skilled and experienced Administrative Support Specialist IV to join our team as a Front Desk Coordinator. This role will provide administrative support to the Human Resources department and will be responsible for managing the front desk and providing exceptional customer service to staff,...

  • Office Administrator

    6 days ago

    Austin, Texas, United States Caliber Collision Centers Full time

    Job SummaryCaliber Collision Centers is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our front office team, ensuring the smooth operation of our center. Your duties will include:Providing administrative...

  • Permit and License Administrator

    1 week ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Summary:The Office of Court Administration is seeking a highly skilled License and Permit Specialist III to join our team. As a key member of our organization, you will be responsible for performing complex licensing and permitting work, ensuring compliance with applicable policies, administrative codes, and statutes.Key Responsibilities:Reviews and...

  • Office Administrator

    1 week ago

    Austin, United States Caliber Collision Centers Full time

    Service Center Austin - Kramer Lane JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...

  • Office Administrator

    4 days ago

    Austin, United States Jacobs Full time

    As an Office Administrator you will perform a wide variety of administrative and staff project support services for our PMCM team. You will be accountable for coordination of project deliverables, scheduling meetings, calendar maintenance and travel itineraries of various Project Managers. You’ll also assist the team with creating, maintaining, and...

  • Office Administrator

    4 days ago

    Austin, United States Jacobs Full time

    As an Office Administrator you will perform a wide variety of administrative and staff project support services for our PMCM team. You will be accountable for coordination of project deliverables, scheduling meetings, calendar maintenance and travel itineraries of various Project Managers. You’ll also assist the team with creating, maintaining, and...

  • Office Administrator

    2 weeks ago

    Austin, United States Caliber Collision Centers Full time

    Service Center Austin - Kramer Lane JOB SUMMARY Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely...

  • Court Administration Specialist

    15 hours ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Job Title: Court Administration SpecialistWe are seeking a highly skilled Court Administration Specialist to join our team at the Office of Court Administration. As a key member of our team, you will be responsible for providing technical assistance and consulting services to judges, clerks, and court personnel on court administration matters.Key...

  • Administrative Services Officer

    4 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: Administrative Asst IV Under the supervision of the Office of Border Public Health (OBPH) Operations Manager with guidance from the OBPH Director, performs advanced administrative support and technical assistance in planning, directing, and coordinating activities for the OBPH. Work involves developing, coordinating, and maintaining...

  • Senior Administrative Support Specialist

    2 weeks ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Organization: OFFICE OF COURT ADMINISTRATION Primary Location: Texas-Austin Job Category: Office and Administrative Support Employee Status: Regular Schedule: Full-time Salary: Commensurate with experience Number of Openings: 1 Job Overview: The Office of Court Administration (OCA) is a distinctive state agency within the Judicial Branch, operating under the...

  • Lead Systems Administrator

    2 weeks ago

    Austin, Texas, United States Office of Court Administration Full time

    Lead Systems AdministratorThe Office of Court Administration is seeking a proficient Lead Systems Administrator to enhance our operational capabilities. This position entails overseeing the recommendation, deployment, and management of servers, workstations, and mobile devices. Operating with a high degree of autonomy, you will leverage your expertise to...

  • Office Administrator

    3 months ago

    Austin, United States PeopleFund Full time

    About the Role: The Office Administrator is the glue that keeps our team together! Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways. This is a key position at PeopleFund and is 100% in-office at our Downtown Austin Headquarters. About Us:PeopleFund's Mission is to creates...

  • Office Administrator

    2 weeks ago

    Austin, Texas, United States Motion Recruitment Full time

    Job Summary:Motion Recruitment is seeking a highly skilled and experienced Receptionist to join our team. As a key member of our operations team, you will be responsible for delivering exceptional customer service to our clients and visitors.About the Role:You will be the first point of contact for our clients and visitors, providing a warm and welcoming...

  • Administrative / Office Assistant

    4 months ago

    Austin, United States Gummi World Full time

    Job DescriptionJob Description Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office.The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in...

  • Office Administrator

    24 hours ago

    Austin, Texas, United States Shawmut Services Full time

    Job SummaryShawmut Services is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative / Office Assistant

    4 weeks ago

    Austin, United States Gummi World Full time

    Intiva Health is looking for an administrative assistant to join our team in our Austin office. This person will work to support the daily operations of the office.The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal...

  • Senior Administrative Support Specialist

    2 weeks ago

    Austin, Texas, United States OFFICE OF COURT ADMINISTRATION Full time

    Position OverviewThe Office of Court Administration (OCA) serves as a vital state agency within the Judicial Branch, operating under the guidance of the Supreme Court of Texas. Our primary goal is to facilitate resources and information for the effective management of the Judicial Branch in Texas.Role SummaryThe Front Desk Coordinator plays a crucial role...

  • Office Administration Specialist

    2 weeks ago

    Austin, Texas, United States Moreland Properties Full time

    Who We Are Seeking:Are you passionate about coordinating individuals who value your support in keeping them organized? Does the thought of managing intricate data entry tasks excite you because you excel at typing? When someone enters an office, are you the first to greet them and remember their names? Do you enjoy occasionally stepping out of the office to...