Event Coordinator

2 weeks ago

Harlingen, United States TSTC Full time

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Job DescriptionThe Event Coordinator will be responsible for coordinating logistics for various events, executing both high-level external and internal events, managing vendor relationships, and ensuring the successful implementation of all event-related activities. This position requires excellent communication and coordination skills, a strong ability to multitask, and a passion for creating memorable experiences.

Essential Functions

  • Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.

  • Coordinate logistics for events, including venue selection, scheduling, catering, transportation, audio-visual requirements, onsite management, setup, cleanup and other event-related services.

  • Liaise with vendors, suppliers, and service providers to secure necessary resources and ensure seamless execution of events.

  • Oversee the event spaces, ensuring they are well-maintained, properly set up, and equipped with necessary supplies and equipment.

  • Coordinate and manage a variety of complex and diverse projects concurrently.

  • Practice professionalism and confidentiality when assisting various internal teams.

  • Perform related work as assigned by supervisor, including but not limited to other statewide event support.

  • Other duties as assigned.

Education/Experience/Knowledge/Skills

  • Associate's Degree in appropriate field from an accredited college or university, including or supplemented by appropriate continuing education courses. Bachelor's degree preferred.

  • Minimum of 1 year face-to-face customer service experience or 6 months of leadership (including clubs, organizations, athletics, military, etc.) and 6 months of customer service experience required.

  • Bilingual preferred.

  • Ability to anticipate conditions and plan ahead, establish priorities and meet schedules.

  • Excellent organizational and time management skills.

  • Excellent communication skills, both verbal and written.

  • Some technical and audio/visual experience is highly preferred.

  • Some budgeting and finance experience optional.

  • Ability to take direction and work effectively with team members in high stress times.

  • Ability to be a calming presence in the midst of high stress situations.

  • Must be able to work a non-traditional work schedule including some evenings and weekends.

  • This job description covers a position in which the percentage of time spent on the essential functions will vary based on the workload and will ultimately be determined by the supervisor.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.

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