Reception and Administrative Support Specialist

2 weeks ago


Harlingen, Texas, United States Memco Full time
Job Overview

Position Title: Part-Time Admin Assistant/Front Desk Receptionist

Location: Harlingen, TX

Employment Type: Part-Time (32 hours/week)

Compensation: $12 per hour

Work Hours: Monday - Friday

Role Summary:

We are looking for a dedicated and detail-oriented Part-Time Admin Assistant/Front Desk Receptionist to become a vital part of our team at Memco. The successful candidate will serve as the initial point of contact for clients and visitors, delivering outstanding customer service while assisting our administrative team with various responsibilities. This position demands a professional attitude, excellent communication abilities, and the capacity to manage multiple tasks in a dynamic setting.

Primary Responsibilities:
  • Reception Duties:
  • Welcome and assist visitors, clients, and vendors with a courteous and professional approach.
  • Manage incoming phone calls, directing them to the appropriate staff members.
  • Maintain the reception area, ensuring it is tidy, organized, and welcoming.
  • Oversee incoming and outgoing correspondence, including mail and packages.
  • Administrative Assistance:
  • Support scheduling of appointments and meetings, keeping calendars updated, and coordinating meeting spaces.
  • Conduct data entry, manage files, and organize documents efficiently.
  • Prepare and distribute internal communications, memos, and reports as required.
  • Assist with project documentation, including contracts, bids, and proposals.
  • Customer Interaction:
  • Deliver exceptional customer service to clients, subcontractors, and team members by addressing questions and resolving issues promptly.
  • Maintain a positive and professional demeanor in all interactions.
  • Office Management:
  • Order and manage office supplies and equipment inventory.
  • Assist in planning and organizing company events, meetings, and training sessions.
  • Ensure that office facilities are well-maintained and report any issues that arise.
Qualifications:
  • Education: High school diploma or equivalent is required; additional college or vocational training is preferred.
  • Experience: Previous experience in a receptionist, administrative assistant, or customer service role is preferred, ideally within the construction sector.
  • Skills:
  • Strong verbal and written communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent organizational skills with a keen attention to detail.
  • Able to manage multiple tasks simultaneously and prioritize effectively.
  • Professional appearance and demeanor.
Work Environment:
  • Office setting within a construction contractor environment.
  • Occasional lifting of office supplies or materials up to 20 pounds.
Benefits:
  • Flexible work schedule within the Monday-Friday timeframe.
  • Opportunities for advancement within the organization.


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