Legal Executive Assistant

3 weeks ago

Basking Ridge, United States Kennedys Full time

Kennedys, a growing global law firm, is seeking a full-time Executive Assistant to join our New York or New Jersey offic e.

Key responsibilities

  • Provide high-level administrative support to a key litigation and senior management partner working as part of a team
  • Assist attorneys with all aspects of litigation including discovery, court filings, calendaring and trial preparation
  • Coordinate complex international travel arrangements, for business and personal needs, including visa processing, accommodation, and itinerary management
  • Assist in organizing and managing firm events, including conferences, seminars, and client meetings on and off site
  • Handle sensitive information with utmost confidentiality and discretion
  • Act as a liaison between internal departments, clients, and external stakeholders
  • Prepare and edit correspondence, reports, and presentations as needed
  • Manage calendars, appointments, and meeting schedules efficiently
  • Legal administrative support such as conflict checks, new business intake, filing within the Federal, New Jersey and New York court systems
  • Effective use of document management system
  • Perform ad-hoc tasks and projects as assigned by senior management
  • Utilize strong technical skills to streamline administrative processes and enhance efficiency
  • Work with a sense of urgency and prioritize tasks to meet deadlines effectively
  • Proactively identify and solve problems before they escalate
  • Must be comfortable working in a team setting, sharing ideas, and collaborating to achieve collective goals
  • Manage expenses and time entry by maintaining accurate records in accordance with firm policies.
Required experience
  • Proven experience (5-7 years*) as an executive assistant or similar role within a law firm strongly preferred
  • Demonstrated experience in international travel planning and logistics
  • Proficiency in event planning and coordination
  • Exceptional organizational and time management skills with acute attention to detail
  • Ability to prioritize tasks and work effectively under pressure
  • Strong communication and interpersonal skills; specifically reliable responses and acknowledge of requests
  • Proficient in Microsoft Office Suite and other relevant software
  • Discretion and professionalism in handling confidential information
  • Proactive attitude with the ability to anticipate needs and take initiative

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

* where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

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