Special Events Coordinator

1 week ago

Oklahoma City, United States Oklahoma City University Full time
Special Events Coordinator

Job no: 492734
Work type: Regular Full-Time Staff
Location: Law School, Oklahoma City
Categories: Schools and Colleges

VP Area: Law School

Department: Law School

FLSA Status: Non-Exempt

Benefit Eligibility: Yes

Position Summary:

The Special Events Coordinator at the OCU School of Law oversees the planning, implementation, and coordination of events within, sponsored by, and held at the School of Law. The position works closely with the Dean and the Dean's leadership team at the School of Law and reports directly to the Dean's Office. Typical events include graduation, at least two annual speaker events, schoolwide student events such as the Back to School Bash, fundraising events, alumni events, luncheons and supplementary event support for the annual Sovereignty Symposium. The position will also occasionally liaison with external parties who hold external events at the School of Law.

Minimum Qualifications:

  • A minimum of two years of experience in a professional working environment planning and managing events or related training and experience is required.
Preferred Qualifications:
  • Experience in a higher-education setting is preferred.
Job Duties:
  • Demonstrate an attitude and behavior that reflects the mission and values of the department, School of Law, and the university.
  • Provide in-depth, detailed coordination for internal (events held for and on behalf of the law school) and external (events held at the law school with varying levels of facility and support utilization) that result in positive experiences for stakeholders and attendees. Events coordination activities include identification and coordination of space needs, technology, catering, equipment, tables/seating, staffing, parking, budgeting, and more.
  • Provide supplementary support to campus (primarily Advancement) and external partners for the annual Sovereignty Symposium.
  • Develop, implement, and maintain documented event planning processes and procedures to support successful event production from pre-planning, to implementation, and follow up activities.
  • Develop, implement, and maintain event calendar to ensure awareness of internal and external events for the law school and other relevant university constituents.
  • Support event communication needs by coordinating with event stakeholders and relevant law school and university departments.
  • Develop and maintain good working relationships with contractors, vendors, and business providing event support services. Ensure services are paid timely and resolve issues regarding service quality and/or billing as needed.
  • Coordinate travel, lodging, and other logistical arrangements as needed for events-related special guests.
  • Create virtual meetings and webinars for virtual or hybrid events as needed.
  • Maintain an awareness of trends in event planning (including relevant technologies) to maximize event success and efficiencies.
  • Coordinate event registration processes as needed to identify headcounts, college registration materials, etc. Prepare and provide attendance documentation to internal and external groups (such as the American Bar Association) as needed. Participate in the event invitation and promotion process as directed.
  • Maintain an inventory of law school spaces, equipment, parking access, catering options, and other resources to support event planning and inquiries.
  • Participate in the strategic planning process for the events function to achieve law school and institutional objectives regarding event held by the school, university, and community opportunities to generate recognition, awareness, and revenue.
  • Identify, research, and assist with the cultivation of individuals, businesses and groups that would be interested in using the law school's facility for their events and programming.
  • Work with the Executive Assistant and relevant Law School staff to further outline the policies and procedures for external facility rental and usage.
  • Work with the Executive Assistant and relevant departments to develop event effectiveness metrics.
  • Provide support for initiatives, projects, programs, and other activities within the department, the law school, and the university as assigned.
  • Other duties as assigned.
Knowledge, Skills and Abilities:
  • Excellent interpersonal and communication skills
  • Ability to plan strategically
  • Deadline oriented with significant attention to detail and process
  • Demonstrated ability to manage complex event planning projects
  • Demonstrated ability to create error-free communication pieces including newswriting and other content with impeccable attention to detail (as demonstrated in application materials)
  • Proven proofreading skills
  • Familiarity with industry trends
  • Excellent computer skills including proficiency in MS Office, Photoshop, and other common software and applications
  • Fluency in social media platforms (Facebook, SnapChat, Instagram, Tumblr, Twitter, etc)
  • Proficient in Zoom meetings and Webinar
  • Ability to acquire skill in and adapt to changes in technology quickly
  • Ability to demonstrate a high degree of initiative and willingness to accept responsibility
  • Ability to work with a team in a highly collaborative environment.
  • Ability to manage multiple projects and tasks simultaneously
  • Ability to work under pressure to meet deadlines
  • Ability to demonstrate a customer service attitude and the ability to create unique and positive event attendee experiences

Physical Demands and Working Conditions:

  1. Work is primarily indoors, but requires the incumbent to be in an outdoor environment when traveling between campus buildings or off campus.
  2. Standard office hours are 8:00 a.m. to 5:00 p.m.
  3. Attendance at evening and weekend events is required; flexible work schedule may be required.
  4. Off-campus, state and regional travel is required.
  5. Incumbent will be exposed to frequent noise caused by telephones and office machines.
  6. Remain in standing position for long periods of time.
  7. Work irregular hours, evenings, weekends, and holidays as needed.
  8. Must possess automobile for local travel.
  9. Professional business attire required and may require formal attire for special events.


Advertised: 04 Sep 2024 Central Daylight Time
Applications close:

  • Event Parking Coordinator

    2 weeks ago

    Oklahoma City, Oklahoma, United States Rail Events Productions, Inc. Full time

    Job Title: Event Parking Coordinator Division/Department: Rail Events Production/Front of House Reports To: Front of House & Business Manager Type of position: Non-Exempt/Hourly Employee Classification: Seasonal Compensation: $16.00/hr Job Summary: The Event Parking Coordinator collaborates with the Front of House & Business Manager and Parking Supervisor to...

  • Special Events Coordinator

    2 months ago

    Haines City, United States City of Haines City Full time

    Job DescriptionJob Description***Position open until August 16, 2024***The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a...

  • Event Sales Coordinator

    2 months ago

    Park City, United States PRA Business Events Full time

    Job DescriptionJob DescriptionSales CoordinatorPRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.This position...

  • Event Coordination Specialist

    2 weeks ago

    Oklahoma City, Oklahoma, United States Oklahoma Museums Assn Full time

    Salary/Hourly Wage or Compensation Range:$60,000 - $70,000 / annually depending on experience and education.Benefits:The Oklahoma Museums Association provides a comprehensive benefits package which includes: company-paid Medical, Dental, Vision, and Basic Life Insurance. Employees are also given the opportunity to participate in Voluntary Life Insurance,...

  • Special Events Coordinator

    5 days ago

    Iowa City, Iowa, United States Bath Planet Full time

    **Job Summary:**Bath Planet is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and executing various events, including vendor events and customer interactions.Key Responsibilities:Manage a small team of event staffCoordinate event logistics, including scheduling...

  • Special Events Manager

    2 days ago

    Johnson City, United States City of Johnson City, TN Full time

    The City of Johnson City, Tennessee is accepting applications for a Special Events Manager in the Communications and Marketing Department. The Special Events Manager operates the special events program for the downtown district, as well as its website and social media accounts. This employee is a one-stop-shop for event organizers, processing applications,...

  • Event Coordination Specialist

    2 weeks ago

    Oklahoma City, Oklahoma, United States Marriott International Inc Full time

    JOB SUMMARYOversees the comprehensive execution of events, encompassing planning, daily coordination, and strategic exit plans. Acts as a key advocate for meeting planning, serving as a liaison to all operational departments. Ensures on-site delivery of hotel products and services aligns with conference group plans, fostering a positive meeting experience....

  • Event Coordinator

    4 hours ago

    Kansas City, Missouri, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Marriott International Inc. As an Event Coordinator, you will be responsible for ensuring the smooth execution of events and meetings, providing exceptional customer service, and maintaining a high level of professionalism.Key ResponsibilitiesMeet with...

  • Event Coordination Specialist

    1 week ago

    Oklahoma City, Oklahoma, United States LanceSoft Full time

    Shift: 1st Shift, Mon-Friday (work as per EST time zone)Duration: 12 MonthsPay range: $60.00- $60.00 HourlyRemote Work: 100% RemoteKey Responsibilities:The Event Coordination Specialist will spearhead the planning and execution of various events, ensuring alignment with strategic objectives across different regions.Utilizing industry best practices, tools,...

  • Event Coordination Specialist

    1 week ago

    Oklahoma City, Oklahoma, United States LanceSoft Full time

    Shift: 1st Shift, Mon-Friday (work as per EST time zone)Duration: 12 MonthsPay range: $60.00- $60.00 HourlyWork Arrangement: 100% RemoteRole Overview:The Event Coordination Specialist will be responsible for the development, leadership, and execution of various events, ensuring alignment with strategic objectives across multiple regions.This role will...

  • Director of Special Events

    2 weeks ago

    Neptune City, United States United Methodist Communities Home Office and Affordable Housing Full time $105,416

    Job DescriptionJob DescriptionDirector of Special EventsFull Time | Days and some Evenings included| Monday-Friday | 8:30am-5pm | Hybrid/Remote** Minimum salary starting at $105,400/year; based on experience**United Methodist Communities has been certified A Great Place to Work for the 7th year in a row, 87% of our team members say they feel they make a...

  • Director of Special Events

    5 days ago

    Neptune City, United States United Methodist Communities Home Office and Affordable Housing Full time

    Job DescriptionJob DescriptionDirector of Special EventsFull Time | Days and some Evenings included| Monday-Friday | 8:30am-5pm | Hybrid/Remote** Minimum salary starting at $105,400/year; based on experience**United Methodist Communities has been certified A Great Place to Work for the 7th year in a row, 87% of our team members say they feel they make a...

  • Event Coordinator

    3 weeks ago

    Johnson City, United States Dave & Buster Full time

    Job Description: POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the...

  • Event Coordinator

    1 month ago

    Johnson City, United States Dave & Buster Full time

    Job Description: POSITION SUMMARY: The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. Without this critical role, our efforts to provide "unreasonable hospitality" would be impossible. The Event Coordinator is responsible for supporting the...

  • Director, Special Events

    7 days ago

    new york city, United States World Monuments Fund Full time

    I. Position SummaryWorld Monuments Fund (WMF) seeks a qualified professional for the role of Director, Special Events. This individual is a key member of the Development team, overseeing the organization’s fundraising, cultivation, and stewardship events while playing a critical role in WMF’s 60th Anniversary Celebrations. Reporting to the Vice President...

  • Director, Special Events

    7 days ago

    new york city, United States World Monuments Fund Full time

    I. Position SummaryWorld Monuments Fund (WMF) seeks a qualified professional for the role of Director, Special Events. This individual is a key member of the Development team, overseeing the organization’s fundraising, cultivation, and stewardship events while playing a critical role in WMF’s 60th Anniversary Celebrations. Reporting to the Vice President...

  • Administrative Assistant

    7 days ago

    New York City, United States SPECIAL EVENTS COMPANY Full time

    Special Events Company Special Events Company New York, NY New York, NY Full-time Full-time $27 - $30 an hour $27 - $30 an hour 1 day ago 1 day ago 1 day ago Job Summary Established NYC fundraising and special events firm working with non-profit organizations seeks an Administrative Assistant.Duties Must be extremely proficient with MS Word and Excel,...

  • Event Manager

    1 month ago

    Oklahoma City, Oklahoma, United States teamworkonline Full time

    ASM, the leader in privately managed public assembly facilities has an excellent and immediate opening for an Event Manager in Oklahoma City. Under general supervision, the Event Manager controls and monitors the customer contact aspect and front-of-house division of the facility. Plans, monitors, directs, and manages the event coordination, security, crowd...

  • Event Coordination Manager

    2 weeks ago

    Oklahoma City, Oklahoma, United States Marriott International Inc Full time

    Position OverviewThe Events Manager is accountable for the meticulous preparation of all event documentation and collaborates with Sales, property departments, and clients to guarantee a consistent and high-quality service throughout the pre-event, event, and post-event phases.This role primarily manages events of moderate complexity, ensuring a smooth...

  • Event Coordination Manager

    2 weeks ago

    Oklahoma City, Oklahoma, United States Marriott International Inc Full time

    Position OverviewThe Events Manager is accountable for overseeing all aspects of event documentation and collaborating with sales teams, property departments, and clients to ensure a consistently high standard of service throughout the pre-event, event, and post-event phases.Key ResponsibilitiesEvent Logistics Management: Ensure seamless event execution by...