Administrative Assistant

2 months ago

Rochester, United States University of Rochester Full time

Responsibilities General Purpose: ROC the Future (RTF) is a collaborative, community-wide initiative dedicated to ensuring that all children receive the opportunities and support they need—from birth to career—to succeed in school and throughout life. ROC the Future is part of the nationally recognized framework, StriveTogether, dedicated to building strong civic infrastructure that supports improvement in student outcomes through collective impact. The Administrative/Grants Assistant will work closely with the RTF Alliance Director to provide high-level administrative and financial maintenance support, as well as critical communications to key leader partners and stakeholders in the community. Responsibilities: Manage Calendars/Timelines/Schedules/Meeting requests for RTF Director. File Maintenance & Archiving of RTF Director/Leadership efforts (paper and electronic) (20%) Serve as the administrative liaison to RTF Convener’s and Executive Committee, as well as Ad-hoc teams/committees (i.e. Strategic Planning). Prepare and send out meeting reminders and materials, take minutes and circulate agendas. Prepare and set up for meetings, copy meeting materials, coordinate catering, AV needs. Provide support for scheduling Outcome Team and Strategy Team Meetings (25%) Grant development associated functions (editing, portal maintenance, reporting as needed, etc.). Convener Level Communications (Backbone happenings; Current/Planned Events; CMS’s; etc.) (20%) Staff/HR Functions (scheduling of backbone activities; meeting agendas; administrative actions tied to performance measures, action items, PD, etc.) (10%) Organize travel (includes conferences, statewide meetings, planes, trains, and automobiles) for RTF staff. Handle expenditures and receipts (general and travel) for RTF Director and backbone staff for reimbursement.(10%) Coordination of administrative functions with other administrative staff (ordering supplies, covering lunch breaks, etc.) (5%) Other duties as assigned (10%) Qualifications: College graduation or an equivalent combination of experience and training. 1 year of relevant administrative experience (preferred). Minimum of three (3) years prior administrative experience, including at least two (2) years working to support mid-to high-level management. OR equivalent combination of education and experience Must possess experience in accounts receivables and the ability to reconcile and maintain a working budget. Must work well in a team, and independently with minimal supervision. Extremely organized with great attention to detail and excellent grammar skills. Ability to anticipate needs and possess a high degree of initiative to begin action independently, and take responsibility for follow through on actions. The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University’s mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations. How To Apply All applicants must apply online. EOE Minorities/Females/Protected Veterans/Disabled Pay Range Pay Range: $21.36 - $29.90 Hourly The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Apply for Job Careers Sign In New User Location: The College Full/Part Time: Full-Time Opening: Schedule:

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