Administrative Coordinator III

1 month ago


Woodland Hills, United States Kaiser Permanente Full time

Job Summary:

Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis. Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance. Assists with event execution by arranging small-scale events, with minimal guidance. Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.

Essential Responsibilities:

  • Pursues effective peer relationships within and across teams to obtain and share resources and information. Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members. Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn. Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work. Assesses and responds to the needs of others to support completion of work tasks.

  • Follows instructions to complete routine and non-routine work assignments with limited supervision. Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information. Supports the completion of priorities, deadlines, and expectations. Identifies and speaks up for ways to address improvement opportunities within ones team.

  • Assists with information dissemination by: drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.

  • Maintains the work flow of the department by: assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis; identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.

  • Assists with event coordination by: ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.

  • Assists with event execution by: arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with minimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.

  • Starts to apply human-resources data maintenance and management by: leveraging working knowledge of department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.

Minimum Qualifications:

  • Minimum one (1) years of experience in Communications, Business, Health Care, or a directly related field.

  • High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.

Additional Requirements:

  • Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

COMPANY: KAISER

TITLE: Administrative Coordinator III

LOCATION: Woodland Hills, California

REQNUMBER: 1296761

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.



  • Woodland Hills, California, United States USA Express Legal & Investigative Service Inc. Full time

    We are seeking a detail-oriented and organized Administrative Coordinator to join our team at USA Express Legal & Investigative Service Inc.Job OverviewThis part-time position is responsible for providing administrative support to our legal services department.The ideal candidate will have excellent communication skills, be able to multitask, and possess...


  • Beverly Hills, United States Cedars Sinai Full time

    Job Description Job Summary: Key Job Responsibilities The Clinical Operations Nurse Coordinator III LVN reports to the Director of Clinical Operations. The Clinical Operations Nurse Coordinator will work independently and collaboratively with the managers and clinical staff to promote quality care and ensure consistency in clinical practices as they relate...


  • Woodland, United States Nutrien, Ltd. Full time

    Perform general office work, including filing Make copies of inventory receivers, bills of lading, and other documents Prepare product receivers for incoming inventory Perform month end procedures as designated by Division Office Answer the phone in Administrative, Coordinator, Agriculture, Benefits, Compensation Learn More


  • Beverly Hills, United States Cedars-Sinai Full time

    **Job Description** **Job Summary: Key Job Responsibilities** The Clinical Operations Nurse Coordinator III LVN reports to the Director of Clinical Operations. The Clinical Operations Nurse Coordinator will work independently and collaboratively with the managers and clinical staff to promote quality care and ensure consistency in clinical practices as...


  • Beverly Hills, United States Cedars-Sinai Full time

    Job Description Job Summary: Key Job Responsibilities The Clinical Operations Nurse Coordinator III LVN reports to the Director of Clinical Operations. The Clinical Operations Nurse Coordinator will work independently and collaboratively with the managers and clinical staff to promote quality care and ensure consistency in clinical practices as they relate...


  • Woodland Hills, California, United States Morgenstern Law Group Full time

    We are seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to attorneys in our insurance defense law firm. The ideal candidate will possess excellent time-management skills, strong attention to detail, and the ability to multitask effectively.Job Responsibilities:E-filings and serving court documents...


  • Woodland, United States Walmart Full time

    Estimated Salary: $23,449.40 per year, based on a 40-hour workweek and assuming an annual salary range of $21.95-$26.45 per hour.About the Role:We are seeking a skilled Business Administrative Assistant - Operations Coordinator to join our team at Walmart Supply Chain Dispatch Trucking #6827 in Woodland, PA. As an essential member of our operations team, you...


  • Woodland, California, United States MSCCN Full time

    About Our TeamAt Dignity Health Medical Foundation, we value teamwork and collaboration. As a Clinical Administrative Coordinator, you will have the opportunity to work closely with physicians and providers throughout California to provide comprehensive healthcare services.Job SummaryUnder direct supervision, you will be responsible for various duties that...


  • Woodland, United States Nutrien Ltd. Full time

    Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive...


  • Woodland Hills, California, United States CBRE Full time

    About the RoleWe are seeking a highly organized and detail-oriented Client Services Coordinator to join our team. As a key member of our office, you will be responsible for providing administrative support to our sales professionals, including preparing proposals, presentations, and communications material.Your primary duties will include:Collecting...


  • Woodland Hills, California, United States CBRE Full time

    Real Estate Office Coordinator Job Summary:CBRE is seeking a highly skilled Real Estate Office Coordinator to join our team. As a key member of our office, you will be responsible for providing exceptional support to our sales professionals. This includes preparing proposals, presentations, and communications materials, as well as coordinating the...


  • Woodland Hills, California, United States CBRE Full time

    Job DescriptionAs a Client Services Coordinator, you will provide general administrative support to an office or group of sales professionals, preparing proposals, presentations, and marketing materials.You will also be responsible for coordinating the distribution of internal and external marketing information, maintaining CBRE brand client messaging...

  • Administrative Runner

    1 month ago


    Woodland Hills, United States Eide Bailly Full time

    Location: Woodland Hills, CA Work Arrangement: In Office Typical Day in the Life A typical day as an Administrative Runner might include the following: Run office errands such as special requests, supplies, beverages, and food. Assist with various administrative support-type tasks. Coordinate and complete deliveries and pick-up requests from clients and...


  • Woodland Hills, California, United States AmTrust Financial Full time

    About Us:AmTrust Financial Services is a leading commercial insurance company that offers a competitive compensation package and excellent career advancement opportunities.Job Summary:We are seeking an experienced Senior Legal Coordinator to support our in-house legal team in Irvine or Woodland Hills. As a key member of our team, you will provide...


  • Woodland Hills, California, United States Ultimate Staffing Services Full time

    We are seeking a highly skilled Business Operations Coordinator to join our team at Ultimate Staffing Services.As a key member of our team, you will provide exceptional support in event planning and administration, ensuring seamless execution of events from start to finish.Key Responsibilities:Assist with event planning, coordination, and executionProvide...


  • Woodland Hills, California, United States Ultimate Staffing Services Full time

    Company Overview: As a leading provider of staffing services, Ultimate Staffing Services is dedicated to connecting talented professionals with exciting career opportunities. We are committed to delivering exceptional service and building long-term relationships with our clients and candidates.About the Role: We are seeking an experienced Admin...


  • Woodland Hills, California, United States CBRE Full time

    OverviewCBRE is a leading commercial real estate services company that values respect, integrity, service, and excellence. Our goal is to deliver successful outcomes for our clients, employees, and shareholders.SalaryThe estimated salary for this role is $21.64 - $26.45 per hour, based on skills, qualifications, and experience. Benefits include medical,...

  • Senior HR Coordinator

    2 months ago


    Woodland Hills, United States Panavision Full time

    At the center of global content creation, the Panavision group provides cutting-edge technologies and services that bring our customers' stories to life. Our collaborative culture is fueled by employees who share a passion for artistry and technology in an industry dedicated to uniting individuals around the world through entertainment. Employees are our...


  • Spring Hills, Texas, United States PURIS Corp. Full time

    About PURIS Corp.PURIS Corp. operates across North America as the largest independent trenchless rehabilitation provider, dedicated to building lasting infrastructure with smart, sustainable resource management.The company provides trenchless renewal solutions in the water, wastewater, and stormwater markets, working within existing infrastructure to save...


  • Bloomfield Hills, Michigan, United States Edward Rose & Sons Full time

    About the RoleWe are seeking a highly skilled and detail-oriented Multifaceted Administrative Coordinator to join our team in Bloomfield Hills, MI. This is a full-time opportunity that offers comprehensive benefits, on-the-job training, and development opportunities.Salary and BenefitsThe estimated annual salary for this role is between $45,000 and $65,000,...