Senior HR Coordinator

4 weeks ago

Woodland Hills, United States Panavision Full time

At the center of global content creation, the Panavision group provides cutting-edge technologies and services that bring our customers' stories to life. Our collaborative culture is fueled by employees who share a passion for artistry and technology in an industry dedicated to uniting individuals around the world through entertainment.

Employees are our greatest asset and what make our divisions best in class. We are committed to empowering every employee to reach their highest potential. Whether launching your career or expanding your professional experience, exciting opportunities await you here.
Job Scope:
To provide administrative support to the HR team in all areas of the HR function.

Key Responsibilities:

  • Provide support on HR initiatives and projects
  • Provide overall administrative support to HR team to include coordination, processing and filing of employee information
  • Support of the onboarding/offboarding process with the creation of offer letters, welcome packets, onboarding documents as well as employee offboarding process and documentation
  • Lead Day One New Hire Orientations
  • Responsible for new hire onboarding
  • Facilitate employee exit meetings
  • Responsible for the ongoing administration of new hires, transfers and terminations in the payroll system to include coordination of documents with Managers and data entry
  • Responsible for IT ticket submission and tracking of employee changes
  • Assist HR team in recruitment process with job postings, resume screening, background checks and scheduling candidate interviews
  • Responsible for review, submission and tracking of hiring requests in Adobe Sign
  • Provide basic HR information about programs available to employees
  • Provide support to the HR team with the administration of Health & Wellness programs and Employee Initiatives
  • Support basic employee relations concerns and escalate when appropriate
  • Respond to internal and external HR related inquiries or requests and provide assistance as necessary
  • Processing HR vendor invoices for payment and order office supplies for HR
  • Filing, document retrieval and mail delivery
  • Assist team with coordination of employee and Company-wide events. Responsible for annual employee event calendar management
  • Management of CA required COVID case tracking and reporting to include workers compensation notification within HR team (through February 2025)
  • Assistance with HR projects as required
  • Distribution of HR and Company Communication as required
  • Perform other duties as assigned
Skills/Experience Required:
  • Minimum of three years of progressive HR experience with prior experience in an HR Coordinator role, preferred
  • BA/BS degree in Human Resources or related field, preferred
  • Prior experience with multi-state HR data entry into payroll and HR systems required. ADP Workforce Now experience a plus.
  • Basic knowledge of federal, state and local employment laws
  • Prior experience managing onboarding to include background checks and I9 processing requirements
  • Prior experience with recruitment administration to include applicant tracking and job posting
  • Knowledge of employee benefits and the open enrollment process preferred
  • Detail oriented and deadline focused
  • Strong verbal and written communication skills with strong customer service focus
  • Ability to effectively interact with employees at all levels within the organization
  • Prior experience in media, entertainment or technology organizations preferred
  • Ability to be flexible and thrive in a fast-paced work environment, with changing priorities
  • Demonstrated proficiency in MS Office, including Excel, Word, PowerPoint, Outlook, SharePoint
Work Environment and Physical Demands:
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms.

Position Type/Expected Hours of Work:
Prompt and regular attendance is required, employees are expected to begin work at the start of their scheduled shift and to complete their assigned work shift according to the responsibilities of their position.

This position works standard business hours, but may require occasional overtime

Travel:
No travel is expected.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range:
$28.00 - $30.00 per hour

It is the policy of Panavision to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable State and Federal law.

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