Administrative Assistant

3 weeks ago

Des Moines, United States Hubbell Power Systems Full time

Administrative Assistant - Des Moines, IA Apply now » Date: Dec 11, 2024 Location: Des Moines, IA, US, 50321 Company: Hubbell Incorporated Job Overview The Administrative Assistant is responsible for providing support to the organization by scheduling visitors, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices. This position also supports Accounting administrative tasks. A successful incumbent will possess extraordinary customer service skills, attention to detail, discretion, and good judgment. A Day In The Life Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: Handling incoming and outgoing correspondence, emails, and phone calls Maintain an organized lobby and provide a positive first impression to employees and all visitors Manage required entry logs, oversee welcome procedures for customers, visitors, and new employees Maintaining and updating paper and electronic records, databases, and filing systems Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries Serve as point person for work-related lunch orders and support administrative tasks for employee special events Provide assistance on accounting functions including but not limited to cash receipts, customer invoice documentation, vendor invoice review, record management Arranging, scheduling, and coordinating meetings, conferences, and presentations Acting as point of contact for internal and external clients Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts Collaborating with other departments to support special projects, events, and initiatives What will help you thrive in this role? High School Diploma Previous Customer Service, Support or Administrative experience Must be able to meet deadlines in a fast-paced quickly changing environment Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Ability to multitask. Excellent organizational skills and attention to detail. Basic understanding of clerical and accounting procedures and systems such as recordkeeping and filing. Ability to work independently. Hubbell Incorporated Hubbell creates critical infrastructure solutions that power our customers, communities, people and the planet. Our company is strategically aligned around enabling grid modernization and electrification. As more products plug in to an aging grid, Hubbell solutions enable the transition to a more reliable, resilient and efficient energy infrastructure. Founded in 1888 our innovation has made us a leading global manufacturer of high quality electrical and utility solutions enabling customers to operate critical infrastructure reliably and efficiently. The company operates in two segments. Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications and Hubbell Electrical Solutions (HES) are essential to managing power across a wide range of industries and applications. Our vertical market solutions can be applied to markets including Data Centers, Renewables, Commercial Buildings, Industrial, Telecom and Transportation. Supporting both of our business segments is our corporate and Hubbell Unified Business Solutions teams that provide consistent process, tools technologies across our businesses. We are committed to operating sustainably and ethically while promoting an inclusive and supportive culture for our people to grow and develop in their careers. Our employees proudly work and serve our communities from our headquarters in Shelton, CT, across the United States and around the globe. Hubbell Utility Solutions Hubbell Utility Solutions (HUS) enable the grid to conduct, communicate and control energy across utility applications. HUS provides the critical components that allow the grid to reliably transmit and distribute energy, as well as the communications and controls technologies to make the grid smarter and more flexible. Hubbell Incorporated, its subsidiaries and affiliates, is an EO Employer AA: M/F/Veteran/Disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity or any other protected class.

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