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Deputy Chief Financial Officer

1 month ago

San Francisco, United States Interamerican Association for Environmental Defense (AIDA) Full time
THE OPPORTUNITY

For over 25 years, AIDA has protected the right to a healthy environment by using the power of the law to fight for justice and ensure a sustainable future for Latin America and the Caribbean. The time is now for AIDA to help address the biodiversity and climate crises we confront and influence the transition from fossil fuels to a clean energy economy that protects human rights.

For this, AIDA seeks a skilled and visionary, bilingual Deputy CFO to join its leadership team.

This position presents a unique opportunity to join an exceptional organization at a key moment. Depending on the experience of the successful candidate, we aspire for the Deputy CFO to transition into the role of CFO for all of AIDA’s international operations within a 1-2 year timeframe.

This leadership role is important and transformative. As AIDA continues to evolve, grow and deliver critical support to protect the environment and people’s health, the Deputy CFO will help ensure fiscal efficacy, accuracy and reporting; establish and monitor international financial and accounting systems as AIDA opens additional offices in Latin America, monitor and invest diverse income streams, and enhance systems and collaboration across our diverse organization of 50+ team members working in more than ten countries of the Americas.

As a US-incorporated 501(c)3 organization with multinational operations and a budget of more than five million dollars with expected continued growth, AIDA’s level of complexity and opportunities demand the talents of a financial leader who can bring both vision and innovation.

ABOUT AIDA

A workplace anchored in justice, partnership and diversity, AIDA’s culture is built on respect, empathy and active learning.

We prioritize good governance, partnership, staff development and excellence in our work to generate maximum impact for our planet. AIDA’s culture is rich and diverse with strong Latin American roots, and we seek to maintain a work atmosphere in which team members thrive and grow.

THE MANDATE

The Deputy CFO will be a leader with passion for the mission of environmental and human rights protection. Reporting to the Deputy Executive Director who also currently serves as CFO, the Deputy CFO will be a valued thought partner to the Executive Direction and a trusted member of both AIDA’s Leadership and Operations teams. The position collaborates closely with our San Francisco-based accountant and Mexico City-based finance team. The Deputy CFO will also support the Development group in building finances for the future through forward-looking expertise and financial projections.

 RESPONSIBILITIES

Financial Management

  • Bring clear analysis and strategy to financial operations.
  • Help assess, build, scale, and enhance financial systems and capacity in alignment with emerging needs.
  • Manage systems and policies for financial control, evaluating and introducing new technologies to improve efficiency.
  • Bring knowledge of and help implement financial and accounting systems that link distinct organizational entities across borders.
  • Oversee bookkeeping processes in the United States and monitor integration with bookkeeping systems for international affiliates, ensuring appropriate expense tracking.
  • Supervise the approval and monitoring of expenses organization-wide and issue payments originating in the United States.
  • Serve as a contact before banks and investment entities.
  • With team, ensure accuracy of financial, donor, and grant records by conducting regular reconciliation between systems.
  • Assist with grant reporting and proposal budgeting.
  • Lead annual and occasional project audit processes, supporting and serving as liaison to independent auditor and working closely with AIDA’s accounting and fundraising teams.
  • Assist with preparation of annual tax filings and other required reporting.
  • Provide timely and accurate financial reporting and forecasting to Executive Direction and Board to support organizational development, budgeting, risk management and growth planning.  
  • Work with Human Resources to develop equitable multinational pay structures based in financial data.
  • Assist Executive Direction and the organizational budget manager in preparation of the annual organizational and area budgets.
  • As needed, lead the development and documentation of new financial policies and procedures.
  • Ensure staff and contractors understand and adhere to financial policies and procedures.
  • Help develop and monitor contracts for both domestic and international consultants and vendors, engaging external legal counsel as needed.
  • Help develop and/or review donor and grant agreements for new and ongoing relationships, engaging external legal counsel as needed.
  • Oversee administration of AIDA’s sub-granting activities in collaboration with the administrative team and contracted outside grant managers conducting required due diligence.
  • Collaborate closely with the AIDA operations and leadership teams to execute plans with clarity, excellence and stakeholder engagement.
 MANAGEMENT
  • Bring leadership focused on clear priorities, efficient processes, and results.
  • Create and model continuous learning and improvement and foster a culture of excellence, innovation, and responsiveness.
  • Lead with emotional intelligence, empathy and a commitment to durable conflict resolution.
  • Advocate and lead by example, working in partnership with the AIDA team to complete projects and address needs.
 VISION AND LEADERSHIP
  • Help steward AIDA’s financial resources by providing strategic, operational leadership that ensures long-term financial sustainability, effectiveness, and impact.
  • With creativity and insight, identify potential and missing opportunities to broaden AIDA’s financial health and expansion.
  • Help position AIDA to grow via nationally registered affiliate organizations in the region.
  • Diplomatically engage and collaborate with members of the Board Finance Committee and the Board.
THE CANDIDATE

The Deputy CFO will be a compelling leader with a depth of financial leadership experience in a similarly complex and/ or larger organization.  The successful candidate will aspire to professional development and growth that will enable a transition into the position of organizational CFO within 1-2 years.

QUALIFICATIONS

Essential qualities include:

  • Acumen for finance and accounting, including a strong understanding of non-profit accounting.
  • Professional Spanish and English language fluency or near fluency.
  • Strong work ethic with high personal and professional standards of transparency and accountability.
  • Creative problem-solver.
  • Ability and interest in operating at both strategic and hands-on levels.
  • The ability to build consensus, make tough decisions and thrive.
  • Excellent written and verbal communications skills.
  • High integrity, someone who is both trusted and trustworthy.
  • Active listener who is comfortable with conflict in the pursuit of excellence.
  • Experience leading, understanding of the impact of one’s behavior.
  • Deep cultural competence reflecting humility and desire for ongoing learning.
  • Availability for occasional international travel.
  • Authentic passion for the mission and work of AIDA.
  • US resident with permanent work visa and SSN for US Patriot Act Section 326 compliance.

 Professional experience must include:

  • Bachelor’s degree in finance, accounting, non-profit management or related field. (Candidates with equivalent experience will be considered.)
  • Proven experience as a financial leader, ideally in the nonprofit sector.
  • Seven or more years of progressive experience in finance and accounting with oversight of budgeting, financial forecasting, analysis, risk management and reporting for a complex organization.
  • Skilled at using standard accounting software(s), such as Quickbooks online.
  • Comfort with working with large data sets and complex excel sheets.
  • Experience with multi-entity and international organization financial management, accounting models, processes and technologies.
  • Advanced user of Excel, and proficiency with Word, PowerPoint and other Microsoft Office products.

 Additional preferred qualifications include:

  • Experience managing finance, accounting and operational functions at a grantmaking or NGO organization.
  • Experience reviewing and negotiating contracts and working with legal counsel as necessary.
  • Familiarity with different sources of funding including private foundations, government grants, and private individuals.
  • Experience at the leadership level supervising staff members and developing and motivating high performing teams.
  • Experience with financial management for a multinational entity.
  • Experience working in a multi-cultural or international context.
  • Portuguese language skills.
  • Graduate degree in relevant field. 
  • Able to work a flexible schedule that occasionally involves work on weekends or holidays