Office Administrator-Bilingual English/Spanish

1 month ago

Hialeah, Florida, United States Evolution Research Group Full time
Job Title:
Office Administrator-Bilingual English/Spanish

About us:

Clinical Pharmacology of Miami (CPMI) is a dynamic and growing Phase I Clinical Trials Site committed to fostering a positive work environment and driving business success through our people.

We are seeking an experienced Office Administrator to join our team and help us continue to build a high-performance culture that aligns with our business objectives.


Job Description:

The Office Administrator plays a vital role in managing office operations and ensuring the smooth day-to-day functioning of the workplace.

Below is an overview of the job, including typical duties, required skills, and potential career growth.

Key Responsibilities:

Office Administration:
Overseeing the general office environment, maintaining supplies, organizing office layouts, and ensuring a clean and efficient workspace.
Managing office equipment and coordinating repairs or replacements.

Front Desk Operations:
Serving as the primary point of contact at the front desk, greeting visitors, handling inquiries, and directing calls.
Managing the reception area to ensure a welcoming environment for clients, guests, and employees.

Administrative Support:
Assisting executives and other staff members with tasks like scheduling meetings, managing calendars, and handling correspondence.
Preparing reports, presentations, and performing data entry tasks.

Delivery and Shipment Oversight:
Overseeing incoming and outgoing deliveries, ensuring timely receipt and dispatch of shipments.
Coordinating with vendors, couriers, and internal departments to manage logistics and track shipments.

Communication Systems Management:
Managing the staff communication system, ensuring effective and reliable communication channels within the office.
Troubleshooting communication issues and coordinating with IT support as needed.

Event Planning:
Organizing and coordinating company events, meetings, and other functions.

Skills Required:
Bilingual English/Spanish required

Organizational Skills:
Ability to multitask, prioritize, and manage time effectively.

Communication Skills:
Strong verbal and written communication skills for interacting with staff, clients, and vendors.

Technical Proficiency:
Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and office equipment.

Attention to Detail:
Ensuring accuracy in tasks such as data entry and scheduling

Problem-Solving:
Ability to anticipate and resolve issues quickly and efficiently.

Teamwork:
Working collaboratively with colleagues across various departments.

Educational Requirements:
A high school diploma/GED required
Certifications in office administration or business management can be beneficial.

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