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Operations Assistant

2 months ago

Placentia, United States Vert Environmental @ Fullerton Full time
Description

Are you looking to join a dynamic team that is dedicated to making a positive impact in the world? Vert Environmental in Placentia, CA, is seeking an Operations Assistant to join our mission-driven company. You will have the opportunity to work in a supportive team environment where your contributions are valued with a lot of upside opportunity professionally and financially. As an Operations Assistant at Vert Environmental, you will play a crucial role in supporting daily operational tasks to ensure the smooth running of our environmental projects. Your attention to detail and proactive approach will be instrumental in helping us achieve our goals while working towards a sustainable future. Interested, apply to join us in our mission today

Responsibilities

• Intake and schedule projects while handling client requests through email, text messaging, and voice callsl
• Heavy communication with clients to gather incomplete project information.
• Enter and complete data entry for each project's scope of work, billing, and special instructions provided by clients.
• Assist Report Writing Team by sending out verbal results via e mail for projects, ensuring correct and accurate interpretation of data.
• Take on and complete in a timely manner a variety of other reoccurring and "Ad Hoc" tasks and projects.

Skills
• Experienced with Apple Macbook, Apple iPhone, Microsoft Word, Excel, Teams and Slack
• Become proficient in company databases, project management systems and third-party software applications in use by the company
• The ability to understand and manage complex and rapidly-changing Field Technician schedules
• High levels of written, verbal and punctuation communication, communicating appropriately and professionally with clients.
• The ability to work under pressure of multiple, concurrent deadlines and client demands.
• Ability to follow-up on missing or pending project information from clients and ensure all required information is obtained for scheduled assignments
• Extremely detail oriented and organized to juggle multiple priorities in the office
• Independently use good judgement to respond to various inquiries and respond appropriately to various client demands

Qualifications

• High School Diploma
• Administrative/computer experience in a fast-paced, disruptive environment
• Experience in the Environmental Testing industry, or knowledge of construction, restoration, or abatement processes is a plus

Other Duties
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Confidentiality Clause
• Managers and employees of the company are expected at all times to maintain the confidentiality of all company business records including client databases, employees, clients and business referral sources

Equal Employment Opportunity
• VERT Environmental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Physical Requirements

Performance of the required duties and responsibilities will require physical ability to continuously communicate, exchange and view information; frequently remain in a stationary position; move about the office or assigned location; operate office productivity machinery; occasionally lift up to 50 pounds; stoop, kneel, crouch, or crawl.