Administrative Assistant

3 weeks ago

Hagerstown, United States Clearwater Paper Full time
Description

Where you will work

For over 40 years, Manchester Industries, a Clearwater Paper Company, has demonstrated a passion for providing packaging and paperboard solutions to our customers. Manchester's five strategic locations ensure speed to market and a high-quality product. With a total of fourteen precision sheeters, three slitter rewinders, five guillotines, and four carton packing lines, we have the capacity to produce over 170,000 tons of finished product for the marketplace. We maintain an average daily inventory of over 16,000 tons to meet the demands of our customers providing "Just in Time" service for customer needs.

Nestled in the Nettle Creek valley, the town of Hagerstown, Indiana offers beautiful Midwest small-town living within reach of metropolitan advantages. Hagerstown is just a short drive to Indianapolis, located just 60 miles northeast of town. The town provides services to the community including excellent fire and emergency support along with an award-winning library, a beautiful park system, and a forward-thinking school system. Downtown Hagerstown is best known for Perfect Circle, Tedco, Welliver's Restaurant, the Nettle Creek Players, and Abbot's Candy Company. Hagerstown's Hometown Christmas has become an annual event that includes a Sunday evening tour of Jefferson Township churches. Hagerstown offers a variety of volunteer opportunities including the American Red Cross, Habitat for Humanity, Meals-on-Wheels, and a variety of churches and rotary clubs. Hagerstown is proud of its local schools including Nettle Creek K-12 schools, Indiana High School, and Hagerstown High School. The community also offers highly ranked technical schools and universities including Ivy Tech Community College, Northeastern, and Purdue.

What you will do

The Part-time Administrative Assistant/HR is responsible for administrative support duties are required as deemed necessary by management. Projecting company values and attitudes to other team members is key to this position. Must be able to handle confidential matters in a sensitive and discreet manner. Must be able to perform their duties with minimal supervision and communicate effectively and professionally with co-workers and management. Must be computer literate and able to follow procedures. Responsible for maintenance of files, correspondence documentation, communication of employee issues, and support to the operations. Must be able to handle confidential matters in a sensitive and discreet manner. Must be computer literate and able to follow procedures.

GENERAL ADMINISTRATIVE DUTIES

  • Performance of administrative support duties, including calendar maintenance, fielding foot traffic, managing correspondence and reporting
    • Answer phones as the receptionist.
    • Collects and distributes mail and packages.
    • Create and coordinate correspondence and documents.
    • Assist in the preparation of organization-related reports and presentations.
    • Facilitate meetings, and coordinate appointments - may include coordination of site lunches and events.
  • May assist in the coordination of customer visits and provide materials and/or support as needed.
  • Leads and works in concert with other location admins in the coordination of monthly/quarterly events supporting corporate initiatives, such as Heritage Months and charitable contribution events for designated site.
  • Order and maintain inventory of general supplies: flyers, letterhead, envelopes, office supplies, testing supplies, safety-related items and required production tools, custodian supplies, and office/printer/coffee supplies.
  • Maintains and generates reporting and weekly graphs in support of the operations.
    • May post information on communication boards and media per site practice.
  • Act in a manner consistent with company values and attitudes.
  • Other duties as assigned by Management.

GENERAL HR ADMINISTRATIVE SUPPORT

  • Accountable for time-sensitive and/or confidential material.
  • Communicates & sends hours worked to temp agencies and handles new hires.
  • Assists in conducting new employee orientation and safety orientations.
  • Assists in fielding general questions regarding benefits programs such as life, health, dental, and disability insurance, pension plans, vacation, leave of absence, and employee assistance.
    • Assists with open enrollment
    • Assists with password and access issues

  • Assists in responding to inquiries regarding policies, procedures, and programs.
  • Maintain records for employee safety shoe and prescription eye protection programs for assigned site.
  • Update employee statistics and anniversaries and birthdays.

What you will need

To be successful in this position, we are looking for candidates with the following:

  • High school diploma or college education preferred - technical certificate a plus.
  • Six months or greater in similar roles is strongly preferred.
  • Professional presentation of self
  • Must be thorough, flexible, detail-oriented, and able to prioritize.
  • Intermediate knowledge of Word, Excel, and PowerPoint preferred.
  • Highly organized with abilities to manage multiple projects concurrently.
  • Work well in a team environment.
  • Strong communication skills written and oral.
  • Excellent computer skills
  • Positive attitude
  • Ability to speak and understand English.
  • Dexterity in typing and adding.
  • Varied conditions from office to Production floor
  • Ability to sit for most of an assigned shift.
  • 20-25 hours/week
  • Occasional extra hours to meet work demands.

Interested in learning more about career opportunities at Manchester Industries? Click here to learn more.

Qualifications
Education High School (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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