Operations Administrator

2 weeks ago

Hagerstown, United States Sonepar USA Full time


There‘s a Place for You at Capital



A career at Capital Electric is more than a job. You‘re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Capital Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building - you can find it here. We operate in Maryland, Virginia, Pennsylvania, West Virginia, North Carolina, South Carolina and Georgia, and are part of the Sonepar group, the world‘s #1 electrical distributor with over 45,000 associates around the globe.



Being ‘Powered by Difference‘ means we respect and value diverse perspectives. WithinCapital Electric, we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.


Summary:





A Branch Administrative Assistant works in the Eclipse Operating System to support several branch and department locations in the Capital Electric market; addressing reports daily so that accurate and timely customer and vendors invoices are processed.





Responsibilities:






  • Answer and assist with telephone calls
  • Bill direct and lot job orders
  • Bill freight on stock orders through Freight Audit Report
  • Enter customer payments
  • Enter purchase orders on vendor websites
  • Generate emergency purchase orders - EPO
  • Input shipment correction claims
  • Issue credit to resolve accounts receivable disputes as approved by local management
  • Manage returns - customer credits, including negative purchase order returns to vendor
  • Monitor hold orders due to credit limits
  • Review unapproved payables for both stock and direct order, may include lot jobs
  • Support sales writers and Branch Managers with Eclipse transactions
  • Work with Branch Manager to clear open cash accounts receivable






Minimum Qualifications:






  • Experience working with Accounts Payable is preferred
  • Strong knowledge of Microsoft Office software (Word & Excel)
  • Experience in Eclipse Operating System is a plus
  • Self-starter with the ability to work independently with little supervision
  • Excellent verbal and written communication skills
  • Customer service oriented
  • Strong organizational skills
  • Detailed oriented
  • Ability to multi-task



  • Reliable, responsible, and a great work ethic

What We Offer You



We offer great family-friendly benefits to full-time associates:




  • Healthcare plans
  • Dental & vision
  • Paid time off
  • Paid parental leave
  • 401(k) retirement savings with company match
  • Professional and personal development programs



  • Opportunity to become a shareholder
  • Employer-paid short- and long-term disability
  • Employer-paid life insurance for spouse and dependents
  • Robust wellness program
  • Gym reimbursement
  • Employee Assistance Program (EAP)




We‘re proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.



Learn More About Us



Get to know us on YouTube, LinkedIn, Facebook and Instagram and learn how we‘re ‘Powering Progress for Future Generations.‘ LinkedIn: company/capitalelectric/



Facebook: CapitalElecSply/





Learn more at about



Capital Electric is part of the Sonepar family of brands: us-en/about-us





Sonepar is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.





Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call or email .





EEO is the Law



Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.





Pay Transparency Non-Discrimination Provision



Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.



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