Administrative Assistant

3 weeks ago

Cedar Rapids, United States GreatAmerica Financial Services Full time

GreatAmerica Financial Services is a highly successful entrepreneurial company providing equipment financing to businesses across the United States. Our exemplary customer service, our principle-centered business philosophy and our team-based operating approach are key to our success and growth.

We are Looking to Add a Key Member to Our Administrative Team

We are seeking a highly organized and proactive Administrative Assistant & Corporate Travel Coordinator to join our team. This dual-role position will provide comprehensive support to our Connected Technology Group Vice President/General Manager and Managing Director, while also assisting with corporate travel coordination.

As an Administrative Assistant - CTG, you will:

Leadership Support (50%):

  • Leadership Support: Provide direct support to Connected Technology Group Vice President/General Manager and Managing Director, including scheduling appointments, determining priorities, and maintaining calendars.
  • Administrative Tasks: Create and process travel expense reports and provide general support to the group leadership team by scheduling meetings, recording action items, and handling other tasks as directed.
  • Event Management: Manage events and tradeshows, including processing contracts, payments, logistics, and shipping. Assist marketing and sales leadership with organizing the annual customer event, Connection Point, and on-site customer trainings.
  • Marketing Support: Handle vendor marketing requests, assist sales reps in compiling marketing materials for trips, and support unit-specific marketing efforts in conjunction with the Strategic Marketing Director, including Salesforce marketing campaigns.
  • Meeting Coordination: Organize quarterly business unit meetings in collaboration with leadership and marketing team members.
  • Communication: Interface with all levels of internal and external personnel, requiring explanation, discussion, and obtaining approvals.
Corporate Travel Coordinator - 50% of time
  • Assist Corporate Travel Coordinator in travel request processing including but not limited to procurement of travel arrangements including researching flights, ground transportation, and hotel accommodations.
  • Understand travel procedures and destination information on the internet.
  • Act as back up trainer for new users on the Concur Travel System and ensure the Concur travel process is followed.
To be successful in this role you will need:

Education:
  • Minimum of associate's degree.
Experience:
  • Prefer minimum of 3 years of administrative experience.
Skills and Abilities

Computer Skills:
  • Proficient in Microsoft Office including Word, Excel, and Outlook. Preferred knowledge of Microsoft Teams, Adobe Suite, Concur, and Salesforce.
Sharing rewards is an integral part of our culture. We believe in the value of hard work and reward our employees beyond the paycheck. Our total rewards package is based on eligibility and includes:

Financial Benefits
  • Competitive Compensation
  • Monthly Bonuses for Eligible Employees
  • 401(k) and Company Match
  • Annual Profit Sharing
  • Paid Time Off
Health, Wellbeing, and Family Planning Benefits
  • Paid Vacation - starting at 80 hours annually for employees in their first year of service.
  • Paid Sick Days - Ten (10) per year with a conversion option for unused time.
  • Ten (10) Paid Holidays per year
  • Gym Reimbursement
  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Short-Term and Long Term Disability
  • Company Paid Life Insurance
  • Flexible Spending Accounts (FSA)
  • Health Savings Accounts (HSA)
  • Employee Assistance Program
  • Parental Leave
Education and Career Planning Benefits
  • Tuition Assistance
  • Networking Opportunities
  • Leadership Development Opportunities
Perks
  • Paid Parking
  • Service Awards
  • Hybrid work arrangements
  • Business casual environment
  • A strong organizational culture focused on our greatest asset: you


If your experience aligns closely, please apply. We value diverse backgrounds and adding new perspectives. We encourage you to apply if you can make a strong impact in this role at www.greatamerica.com/careers.

Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

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