Administrative Assistant

4 weeks ago

San Antonio, United States Air Liquide Full time

Air Liquide Large Industries provides our customers with industrial gas and energy solutions that are vital to their own industrial production. We own and operate over 2,000 miles of industrial gas pipelines in the U.S. supplying mainly oxygen, nitrogen, hydrogen and syngas in large quantities from multiple production sources to major customers in the chemicals, petrochemicals, refining and steel industries. Our pipeline operations and industrial gas production facilities are closely monitored 24/7 within our leading-edge operations control center located in Houston, Texas. Our operations control group monitors over 89,000 data points and assists with product supply and coordination. We are constantly optimizing our supply network to provide high reliability and energy efficiencies allowing Air Liquide to adjust supply needs more quickly and effectively enabling growth to our customers.

How will you CONTRIBUTE and GROW?

Provide day to day administrative support to the Central Basin leadership team as well as the operations and maintenance teams

  • Provides administrative support to the Plant and Basin Managers
  • Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
  • In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
  • In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
  • Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
  • In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
  • Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
  • Processes daily paperwork/reports as required
  • Reviews/files production records
  • Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
  • Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials)
  • Tracks employee training sessions and monthly safety meetings
  • Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
  • Ensures all facility licenses and permits are current
  • Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
  • Maintains office equipment and supplies
  • Keeps track, inputs data on bulk products received on a daily basis
  • Helps prepare annual state and federal compliance reports
  • Oversee shipping and receiving records, procedures, regulations, tracking
  • Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
  • Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
  • Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
  • Other duties and/or special projects as assigned by Plant and Basin Managers
____________________

Are you a MATCH?

  • High School diploma or GED required
  • 5+ years experience as an administrative assistant
  • Proficiency in Google Workspace
  • Ability to enter data efficiently, timely and correctly in order to meet deadlines
  • Good planning and organizational skills
  • Ability to professionally interact with business contacts both inside & outside of the company
  • Strong verbal, listening, and written communications skills
  • Attention to detail and a high level of accuracy and confidentiality
  • Strong time management and multitasking skills
  • Ability to work independently or as a team player
  • Knowledge of systems such as Oracle and Maximo will be an asset

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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