Administrative Assistant, Research

4 weeks ago

Long Beach, California, United States Food Allergy Institute Full time
About Us
The Translational Pulmonary & Immunology Research Center (TPIRC) is at the forefront of medical innovation, committed to transforming the treatment of rare and orphan diseases. Our center integrates cutting-edge diagnostic tools, artificial intelligence, and patient-centered research to push the boundaries of care and outcomes.

As a non-profit research and clinical care center, TPIRC specializes in developing innovative, personalized treatment protocols for rare and orphan diseases. Our commitment to precision medicine allows us to create tailored treatment plans by meticulously analyzing each patient's unique lab results, medical history, and symptoms. This personalized approach ensures that our highly skilled clinicians can devise the most effective strategies for each individual.

Our advanced methodology not only addresses complex medical challenges but also generates critical data. By examining millions of data points, we uncover novel findings and drive research advancements across five key areas of focus. This approach solidifies TPIRC's position as a leader in pioneering treatment solutions and advancing patient care.

Why Join TPIRC?
At TPIRC, you will be part of a vibrant and forward-thinking organization that is passionate about making a difference. We cultivate a collaborative atmosphere where innovative ideas are encouraged and every team member's role is crucial to our mission. Our work is profoundly impactful, and you will witness firsthand how your contributions support our transformative goals.

Employee Benefits
We offer a comprehensive benefits package, including competitive salary, 401(k) with employer match, medical, dental, and vision insurance, generous paid time off, company-paid holidays, and sponsored employee events. We are also committed to your professional development with individualized training and career growth opportunities.

Job purpose:
We are seeking a highly organized and detail-oriented Research Administrative Assistant to support our research team in advancing innovative projects. This role is critical in facilitating participant recruitment, managing research data, and ensuring regulatory compliance with HIPAA and IRB guidelines. The Research Administrative Assistant coordinates study visits, assists with protocol-related tasks, and provides administrative support to the research team and Director of Research. Through effective communication, meticulous documentation, and seamless execution of administrative tasks, this position enhances the efficiency and success of research initiatives while integrating research activities within the clinical setting.

Duties and Responsibilities:
  • Responsible for contacting, recruiting and consenting participants into assigned research studies.
  • Responsible for transcribing, maintaining and auditing clinical & research data of participants into a secure database while adhering to HIPAA & IRB regulations
  • Trains and oversees delegated research personnel informed consent process.
  • Maintains communication with clinic staff to ensure consent process can be completed without interrupting workflow
  • Determines participant study visits and schedules clinic visits as per protocol.
  • Executes protocol related tasks and procedures as delegated by the Principal investigator, which may include and are not limited to obtaining informed consent as long as delegated procedures do not otherwise require clinical licensure.
  • Responsible for thorough documentation of all study related requirements and obtain data according to the need of each study.
  • Provides clear and concise documentation of source documents to support data.
  • Performs data entry into various programs supported by the Institute or Sponsors.
  • Reports all adverse events, unanticipated problems involving risks to subjects or others in compliance with protocol and federal regulatory requirements.
  • Works with clinic staff, phlebotomists, research team and other personnel who are instrumental during and upon completion of studies.
  • Communicates proactively with sponsors, patients, and other study staff.
  • Supports the Director of Research in identifying potential funding opportunities, including grants, philanthropic contributions, and other external funding sources, to support the expansion of research initiatives
  • Supports the Director of Research in administrative duties such as scheduling meetings, preparing slide decks, and other related duties as required
  • Other duties as assigned.
Qualifications:
  • Bachelor's degree in health sciences, life sciences, public health, or a related field preferred.
  • Previous experience in clinical research, healthcare administration, or a related field preferred.
  • Familiarity with HIPAA, IRB regulations, and clinical research protocols is a plus.
  • Excellent attention to detail and accuracy in data entry and documentation.
  • Effective verbal and written communication skills for interacting with research staff, participants, and sponsors.
  • Ability to work independently and collaboratively in a fast-paced research environment.
  • Strong problem-solving skills and adaptability to changing research needs.
Physical requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is required to walk between multiple office locations that include the use of stairs (elevator is only available in some instances).

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Direct reports:
N/A

The company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The company is committed to providing reasonable accommodation for qualified applicants, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act.

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