Office Administrator
1 month ago
Office Administrator
About GPS Capital Markets:
GPS Capital Markets provides corporate foreign exchange services that help companies manage their foreign currency risks and execute foreign currency transactions. Leveraging a team rich in international banking from the world's largest financial institutions, GPS combines tailored FX solutions with superior one-on-one service. As a premier FX brokerage firm, our clients range from small startups to multinational and publicly traded corporations.
About the Role:
GPS Capital Markets is looking for an Office Administrator to join our current administrative team. You will play a vital role in providing highly organized and friendly administrative support to ensure needs are met and things run accurately and smoothly. You will be responsible for performing a variety of tasks from organizing documents, running errands, and helping prep for on-site and off-site events. The right candidate will have consistent follow-through, enjoy a variety of tasks, take ownership, and aim to provide stellar service to all levels of staff.
Responsibilities:
- Oversee and support office administrative duties, working closely with the Executive Assistant, to ensure the smooth operation of the office.
- Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors.
- Keep the office clean and organized.
- Monitor office supplies and place orders when necessary.
- Take on other duties as assigned by the Executive Assistant (i.e., weekly lunches, office parties and client gifts)
- Ensure kitchen items are stocked throughout the day; order supplies as needed.
- Handle all incoming calls at the reception desk and respond to questions and/or requests in a professional manner.
Requirements:
- High school diploma or equivalent and 2 years of coordinator or administrative support experience.
- Experience in a professional office environment.
- Strong interpersonal, communications, and relationship-building skills.
- Good time management, prioritization, and multitasking abilities.
- Ability to effectively interact with partners, staff, and vendors.
- Ability to be active and on your feet for a significant portion of the workday.
- Self-starter with a can-do attitude.
What We Offer:
- Fun working environment
- Flexible work arrangements
- Weekly catered lunches
- Medical insurance
- Dental insurance
- Life insurance
- 401(k) savings plan with matching employer contribution
- Gym allowance (after 90 days)
- Paid time off
- 11 Paid holidays
Must be legally authorized to work in the country of employment without sponsorship for employment visa status (e.g., H1B status).
GPS is an equal opportunity employer. GPS will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.
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