Executive Administrative Assistant

6 days ago

Union Grove, United States Shepherds Ministries Full time

MAKE A DIFFERENCE

When you learn in an environment designed specifically for you, you thrive. That's what our students experience at Shepherds College, a Christian college program designed to help young adults with intellectual and developmental disabilities (IDD) develop job skills and greater independence.

At Shepherds College, you will be part of a mission-driven team that is making a life-changing impact on students with IDD. As a non-profit Christian employer, we are seeking individuals who strongly align with our values and beliefs to join our talented team. Come grow your career at an organization where your hard work and dedication truly make all the difference.

POSITION OVERVIEW

As the Executive Administrative Assistant, you will support the President of Shepherds College and the President of Shepherds Foundation, Inc. with administrive tasks. This position provides a wide range of complex office administration and support to the presidents, requiring excellent communication and interpersonal skills and a thorough knowledge of policies and procedures related to the successful operation of Shepherds College and Shepherds Foundation, Inc.

BENEFITS

  • Health, Dental, Vision, and Life Insurance
  • Funded HSA
  • 401(k) Plan with Match
  • 6+ Weeks of PTO
  • $1,000 Annual Retention Bonus
  • Free Teledoc and Employee Assistance Program
  • Professional Development and Mentoring Opportunities
  • Tuition Discount Program
  • Free Lunches
  • Free Temporary Housing (if relocating)

PRIMARY RESPONSIBILITIES

  • Serve as a conduit of Christ's love in an effort to point others to Jesus through actions and words
  • Provides a wide range of complex office administration and support to the president, requiring excellent communication and interpersonal skills and a thorough knowledge of policies and procedures related to the successful operation of Shepherds College and Shepherds Foundation
  • Serves as the principal administrative contact and liaison to support relations with external and internal contacts, including parents/guardians, politicians, community leaders, donors, staff and students
  • Oversees all planning for the Presidents' Office, including managing calendars, arrangements for meetings and appointments, travel arrangements, expense reports, etc.; coordinate meetings led by either President through the inviting of attendees, preparing of documents, securing adequate meeting space, etc.
  • Acts as a key liaison to Shepherds' board members including regular communication, preparation for board meetings, and note-taking during the meetings
  • Receives and responds to mail and email correspondence, prioritizing key communications that require each President's most immediate response, prepares letters for the Presidents, and maintains documentation of personal contacts with donors, board members, etc.
  • Provides a wide range of support including: developing and maintaining a file system, keyboarding, composing and editing letters, reports, presentations, etc.
  • Proficient in multiple technical applications including word processing, database management, spreadsheets, electronic calendar, email, and other applications
  • Contributes to the successful hosting of events on campus that involve either President, including event invitations and guest lists, arranging for event space, logistics, etc.
  • Warmly and professionally greets visitors to campus, especially those coming to see either President
  • Performs other duties related to the administrative support of both President Offices

SKILLS/EXPERIENCE/EDUCATION

  • Experience as an Administrative Assistant
  • Bachelor's degree preferred
  • Computer skills, including proficiency in Microsoft Office Suite
  • Effective communication skills, including verbal and written communication

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