Administrative Assistant

1 day ago

Union, Kentucky, United States Advantech Full time
About the Role

We are seeking an enthusiastic and passionate individual to join our administrative team at Advantech Corporation in Cincinnati. As an Administrative Assistant, you will be the first point of contact for all visitors and will be responsible for receiving and directing visitors or phone calls to the appropriate department or personnel. You will also assist and complete administrative functions for employees and the company.

Key Responsibilities

Front Desk Duties:
  • Greet visitors and guests in a personalized, friendly, and welcoming manner.
  • Direct and escort visitors and guests into the office premises.
  • Screen and forward incoming calls to the appropriate departments or personnel.
  • Distribute all incoming mails and packages and handle any outgoing mails and packages.
  • Provide assistance for customer visits such as preparing beverages, snacks, and food, and making sure conference rooms are arranged neatly.
  • Keep track of visitors and maintain visitor badges.
  • Complete any other projects and tasks as assigned and ensure timely completion.
Office Duties:
  • Create orders and purchase office supplies and equipment.
  • Maintain detailed records of Administration and Facilities expenses and submit expense reports to accounting in a timely manner.
  • Review inventories and restock office or coffee counter supplies.
  • Reconcile invoices for administrative vendors and customers.
  • Prepare new hire access and cubicles and represent Administration in new hire training.
  • Attend Employee Committee and prepare for company snacks, and events.
  • Communicate internally to announce upcoming events or updates to all employees.
  • Assist with business travel arrangements and requests.
  • Reserve office buildings shared conference room through property management on request.
  • Work as liaison with buildings Property Management to ensure a safe and clean office environment.
  • Update main breakroom monitor with company news and events.
  • Complete any other projects and tasks as assigned and ensure timely completion.
Requirements

  • High School diploma or equivalent.
  • Prior experience in office administration and reception.
  • Proficiency within Microsoft Office Suite (Outlook, Words, PowerPoint, Excel).
  • Excellent written and verbal communication skills.
  • Detail-oriented and prior experience in data entry.
  • Ability to collaborate and work within a team building environment.
  • Friendly, enthusiastic, interpersonal, and outgoing characteristics and personalities.
Preferred Qualifications

  • Demonstrate critical thinking, analytical, and problem-solving skills including excellent time management and multi-tasking abilities.
  • Prior experience with event planning and marketing.
  • Ability to increase engagement for company events participation through flyers and email communications.
Physical Requirements

The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:
  • Lift, carry, push, and pull 25-35 pounds.
  • Unpacking and re-packaging may be required.
Benefits

  • Competitive salary dependent on experience (DOE).
  • Winning culture with a friendly, team-oriented environment.
  • Generous benefits package including medical, dental, vision, long-term disability, and life insurance.
  • Employee Assistance Program (EAP).
  • 401(k) with company match.
  • Education & personal development reimbursement program.
  • Generous vacation and paid holidays package.
  • Company events, and lunches.
  • Work from home program - once eligible.
  • Referral Bonus.

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