Senior Administrative Assistant
2 weeks ago
New York, NY - HYBRID
6 Month Contract
Onsite 3 days a week (Tues/Wed/Thurs)/ Remote 2 days (Mon/Fri)
Pay: $30-32 per hour
This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ideal candidate must have strong organizational, verbal and written communication skills, be flexible and agile as priorities change, work effectively with other administrative assistants and be able to handle confidential information responsibly.
Responsibilities include
- Telephone coverage with assisting the caller or taking messages for routing to the appropriate individual.
- Manages the VP e-mails and files for recordkeeping.
- Manages the VP and CVP calendars- help balance and prioritize demands on time and focus; including handling of last minute scheduling conflicts.
- Provide administrative support to the team (attendance, ordering supplies, etc.).
- Coordinate and schedule meetings, reserve rooms, forward meeting notices, arrange conference calls or video conferences, order meals, arrange dinners and prepare meeting materials.
- Manage expense reporting: Reconciles travel expenses as well as process other expenses.
- Maintain SAP attendance records: Attendance - Monitor, track and update attendance for team.
- Maintain organization charts
- Process invoices through A/P and reconcile procurement card.
- ssist HR and all divisional people managers with on-boarding for new employees.
- Manage secure and sensitive information.
- Other administrative duties as assigned.
dministrative Skills
- Proficient with Microsoft Office Package - Word, Excel, PowerPoint and Lotus Notes a plus
- Excellent recordkeeping
- Excellent file management - creation, maintenance and disposition
- Directs inquiries and follow ups with the appropriate parties to assure timely and thorough resolution
Required Qualifications
- Must be comfortable maintaining confidential information
- Demonstrates a strong sense of urgency
- Possesses a clear understanding of priorities
- Good oral and written communication skills
- Must be discreet in handling confidential information
- Must be a team player
- Degree and 5 plus years of work experience
-
Senior Administrative Assistant
3 days ago
New York, New York, United States Williams Lea Group Limited Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Williams Lea Group Limited. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our senior management team.Key ResponsibilitiesAdministrative Support: Provide high-level administrative...
-
Senior Administrative Assistant
2 weeks ago
New York, United States Phyton Talent Advisors Full timeOur Client, a Global Investment Bank is seeking a Senior Administrative Assistant in their New York, NY location. ResponsibilitiesProvide high-level administrative support, including scheduling meetings and managing the calendar for senior executives.Attend meetings and document minutes.Support and coordinate special projects, using independent judgment and...
-
Senior Administrative Assistant
2 weeks ago
New York, United States Phyton Talent Advisors Full timeOur Client, a Global Investment Bank is seeking a Senior Administrative Assistant in their New York, NY location. ResponsibilitiesProvide high-level administrative support, including scheduling meetings and managing the calendar for senior executives.Attend meetings and document minutes.Support and coordinate special projects, using independent judgment and...
-
Senior Legal Administrative Assistant
1 week ago
New York, New York, United States The Goodkind Group, LLC Full timeSenior Legal Administrative AssistantThe Goodkind Group, LLC is seeking a highly skilled Senior Legal Administrative Assistant to deliver exceptional support to a senior Partner. The ideal candidate will possess a solid background in Corporate or Litigation Law, along with significant experience in assisting senior partners or in-house legal teams.Key...
-
Senior Legal Administrative Assistant
1 week ago
New York, New York, United States The Goodkind Group, LLC Full timeSenior Legal Administrative AssistantThe Goodkind Group, LLC is seeking a Senior Legal Administrative Assistant to deliver exceptional support to a senior Partner. The successful candidate will possess a solid foundation in Corporate or Litigation Law, along with prior experience in assisting senior partners or in-house legal teams.Key ResponsibilitiesServe...
-
Senior Administrative Assistant
3 months ago
New York, United States gonzer Full timeDetails: L.J Gonzer Associates is looking for individuals to join our pool of qualified candidates for potential assignment as a Senior Administrative Assistant. Provide strong administrative support including scheduling meetings and conference rooms Update and maintain detailed management reports, spreadsheets, databases, and related systems to support...
-
Senior Administrative Assistant
1 week ago
New York, New York, United States LifeSci Capital LLC Full timeJob SummaryWe are seeking a highly organized and proactive Executive Assistant to support senior executives at LifeSci Capital LLC. The ideal candidate will be a detail-oriented professional with exceptional communication skills and the ability to manage multiple tasks efficiently.Key ResponsibilitiesAdministrative Support: Provide comprehensive...
-
Senior Administrative Assistant
1 week ago
New York, New York, United States TBG | The Bachrach Group Full timeExecutive Administrative AssistantAs a key member of the TBG | The Bachrach Group team, the Executive Administrative Assistant will provide exceptional support to the Co-Head and senior leaders, ensuring seamless day-to-day operations and strategic initiatives.Key Responsibilities:Calendar Management: Utilize Microsoft Office to maintain calendars, contacts,...
-
Senior Administrative Assistant
6 days ago
New York, New York, United States Solomon Page Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our Senior Vice Presidents and Vice Presidents. As an Executive Assistant, you will be responsible for coordinating internal and external events, scheduling meetings, managing travel arrangements, and providing cross-departmental...
-
Senior Administrative Assistant
3 months ago
New York, United States Women In Need, Inc. Full timeJob DescriptionJob DescriptionTitle of Position: Senior Administrative AssistantFLSA Status: Non-ExemptDepartment: Transitional HousingReports to: Program DirectorSalary: $22.86/hr.Positions reporting to this position: NoneThe Senior Administrative Assistant provides administrative and clerical support to the Program Director of Transitional Housing. S/he...
-
Senior Administrative Assistant
3 days ago
New York, New York, United States City of New York Full timeAbout the RoleWe are seeking a highly organized and motivated individual to join our team as a Senior Customer Service Representative. In this role, you will be responsible for performing administrative duties in the Bureau of Criminal Investigations (BCI) unit, handling tasks related to Operation Padlock to Protect.Key ResponsibilitiesPerform difficult and...
-
Senior Administrative Assistant
18 hours ago
New York, New York, United States Integrated Resources Full timeJob Summary: Integrated Resources is seeking a highly skilled and experienced Senior Administrative Assistant to support our Appeals team. As a key member of our team, you will provide exceptional administrative support to ensure the smooth functioning of our day-to-day operations.Key Responsibilities: • Provide administrative support to the Appeals team,...
-
Senior Administrative Assistant
4 days ago
New York, New York, United States The Goodkind Group, LLC Full timeAbout The Goodkind Group, LLCThe Goodkind Group, LLC is a leading law firm seeking a highly skilled and experienced Legal Executive Assistant to support a senior-level Partner. As a key member of our team, you will provide exceptional administrative support, ensuring the smooth operation of our legal department.Key ResponsibilitiesAct as a liaison between...
-
Senior Administrative Assistant
2 days ago
New Orleans, United States Frontline Source Group Full timeSenior Administrative Assistant Our client located in just minutes from downtown New Orleans, Louisiana is in need of a Senior Administrative Assistant. This is a direct hire opportunity.Company Profile:Family ownedLuxury Retail OperationSenior Administrative Assistant Role:Senior Administrative Assistant will support a team of five administrative assistants...
-
Senior Executive Administrative Assistant
1 month ago
New York, United States Easy Recruiter Full timeAbout the job Senior Executive Administrative Assistant Our CompanyChanging the world through digital experiences is what Gainwell's all about. We give everyonefrom emerging artists to global brandseverything they need to design and deliver exceptional digital experiences! Were passionate about empowering people to create beautiful and powerful images,...
-
Senior Administrative Assistant
1 week ago
New York, New York, United States NORY, Inc. Full timeAbout NORY, Inc.NORY, Inc. is a leading provider of STEM education services, impacting over 4000 children yearly with engaging learning experiences. Our goal is to nurture young innovators, problem-solvers, and empathetic leaders. We strive to be a prominent figure in STEM education, fostering a culture of innovation and excellence.Position Summary:We are...
-
Administrative Assistant
1 week ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis. The general hourly range for these roles are $18-27/hr DOE Responsibilities will possibly include: Answer and direct...
-
Senior Administrative Partner
2 weeks ago
New York, New York, United States Atrium Staffing Full timeAbout Atrium: Your contributions are significant. At our people-focused organization, we cultivate a culture of teamwork, excellence, and creativity where your skills are appreciated, and your successes are acknowledged. Join us and be part of a diverse team. Client Overview: Our client is an innovative start-up seeking a bright and resourceful Senior...
-
Administrative Assistant
1 week ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...
-
Administrative Assistant
3 months ago
New York, United States Clarity Recruiting Full timeClarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...