Data & Systems Coordinator

The Data & Systems Coordinator is responsible for computer-based testing, anatomy practical administration, and mapping exam questions to outcomes/competencies. This position develops reporting structures in feedback models for both students and faculty. The Data & Systems Coordinator assists the Foundations & Graduate Programs Manager with all aspects of data management and is involved in all levels of assessment and evaluation.

Assessment and evaluation (for assigned courses)• Builds, administers, and proctors examinations following pre-determined, detailed guidelines.• Serves as lead proctor for scheduling, administering and reporting on internal examinations.• Collaborates with the IT department to ensure backup technology and support staff are availablefor examinations.• Creates, schedules, proctors, and tracks remediation exams.• Manages departmental database for tracking and administering of examination accommodations.• Communicates with course/clerkship coordinators/directors for exam planning purposes.• Prepares highly confidential computer based, institutional examinations for WMed students.• Assists in the coordination and delivery of anatomy practical examinations.• Manages exam proctoring schedule.• Creates and manages online examination testing software question bank.• Provides technical support and troubleshooting for exams and escalates issues to appropriatesoftware vendors as necessary.• Assists with creation of assessment and evaluation tools in the learning/curriculum management system(s) and other applications.

Provides training and support on testing software to faculty, staff, and students.• Assists with training new exam proctors on institutional protocols and best practices.• May serve as Executive Chief Proctor for scheduling, administering, and reporting on NBMEexaminations.

Curriculum• Facilitates course/clerkship assessment and engagement and professionalism tools withcourse/clerkship coordinators/directors.• Produces annual schedules for exam creation, development, and administration.• Maintains testing category/mapping tags for reporting purposes.• Assists manager with course enrollment, leave of absence, and accommodation tracking.• Assists the Medical Education Specialists with the development and revisions of programevaluation tools.

Data• Maintains course/clerkship exam data in the learning management platform, exam administrationsystems, and Microsoft SharePoint.• Collaborate with course coordinators to verify quiz participation and scoring.• Creates, maintains, and reports on student performance data across multiple software platforms.• Assists with program evaluation, student performance, and accreditation reporting for CurriculumCommittee and accreditation needs.• Management of assessment/mapping data for all courses and clerkships.• Produces curriculum data, reports, and documentation of medical school processes for HLC,LCME, etc.

General• Creation of new and/or revisions to existing gradebooks in the learning/curriculum managementsystem(s).• Assists team with learning/curriculum management system(s) ticketing management.• Acquires knowledge for new technology and policy/procedure revisions.• Availability to work occasional overtime on weekends or evenings to complete time sensitiveprojects.• All other duties as assigned.

• Bachelor's degree in education, business administration or a related field preferred or a minimum of two years in an administrative or educational setting.
• Requires proficiency with email, electronic calendaring, and office equipment.
• Requires proficiency with Microsoft Office (Word, Excel, and PowerPoint).
• Experience with Apple technology preferred.

OTHER SKILLS AND ABILITIES:

• High level of organizational skills.
• High level communication skills (written and verbal) to effectively interact with faculty, staff, and students.
• Strong attention to detail.
• Ability to complete tasks with thoroughness.
• Maintain confidentiality.
• Ability to multi-task and work independently.
• Ability to analyze data and information.
• Establish priorities and meet assigned deadlines.
• Work on projects before/after hours if necessary to meet deadlines.
• Interpret, comprehend, organize and transmit complicated and detailed data accurately.
• Professional demeanor and appearance.
• Desire to work as part of a team and take direction from multiple individuals.
• Demonstrates the ability to recognize priorities in organization of work flow.
• Able to perform duties independently, with a minimal need for direct supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek. The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed is building upon Kalamazoo’s century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical school’s advancement of knowledge through innovation and discovery. 

Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace. 

EEO Minorities/Women/Disabled/Protected Veterans.