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Associate Director, Wine Auction

1 month ago

Atlanta, United States The Woodruff Arts Center Full time
Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.

Reports to:
Director of Development HMA
FLSA:
United States of America (Exempt)
Employment Status:
Regular/Full time
POSITION SUMMARY:
The Associate Director of Wine Auction and Special Events will manage and oversee the High Museum Atlanta Wine Auction and general Special Events, including but not limited to the Paladin Society Dinner, Driskell Prize Gala, and Collectors Evening. The ideal candidate will have strong organizational, managerial and strategic planning skills, creativity for planning special events and excellent communication and presentation skills. Ability to effectively work and communicate with a large volunteer planning committees, Special Events Staff, the Museum staff, and Board of Directors.

WORK SCHEDULE:

• Monday - Friday, 9am- 5pm.

• Must be flexible and willing to work long hours as needed. Weekend work required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

50% of role:

• Manage and supervise an events staff of three full-time employees.

• Manage and oversee the Wine Auction, all of its related events, and general Special Events for the High including but not limited to, large donor cultivation dinners, exhibition openings, and smaller events throughout the year.

• Oversee management of volunteers, co-chairs, and planning committees. Assist with planning, scheduling, setting-up and staffing all events.

50% of role:

• Oversee the solicitation of all donations for the Wine Auction, maintaining relationships with the wine industry, individual wine donors, and the restaurant and travel industries

• Represent the Wine Auction and Museum both in the community and nationwide

• Develop strategies for cultivation of bidders and donors

• Cultivate and maintain corporate sponsorships generated in concert with the Corporate Philanthropy team

• Oversee all printed materials and auction website (copy preparation, design, mailing) including invitations, posters, auction catalog, brochures, etc.

• Coordinate with the museum's PR department on publicity and marketing of the Wine Auction

• Manage site logistics and vendors

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

• Four-year college degree required.

• Five years of special event planning and logistics experience required.

• Knowledge of the wine and food industry helpful.

• Knowledge of Microsoft Word, Outlook and Excel required. Knowledge of Tessitura or other fundraising software preferred.

Skills and Abilities:

• Strong managerial, organizational and strategic planning skills.

• Ability to facilitate and maintain a departmental budget; knowledge of basic accounting skills essential.

• Ability to work with and manage volunteers.

• Ability to solve problems and prioritize needs in a variety of situations.

• Excellent communication and presentation skills.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some standing, walking, bending, frequent use of hands, stooping and light lifting (at least 20 pounds) is needed.

• The noise level in the work environment is usually moderate.